Staff Accountant

Company Description

Ezzi Signs, Inc. specializes in the fabrication, project management, and installation of comprehensive signage programs for a wide range of clients. The company focuses on delivering innovative, high-quality solutions that create measurable value for customers. Ezzi Signs, Inc. operates in a culture of mutual friendship and trust, emphasizing long-term relationships and dependable service. The organization is HUB, MBE, and SBE certified, reflecting its commitment to diversity, inclusion, and participation in specialized business programs.

We are seeking a detail-oriented and motivated Staff Accountant to join our accounting. This position will support the day-to-day accounting functions with a primary focus on collections, account reconciliations, and general accounting responsibilities. The ideal candidate is organized, proactive, and enjoys working in a collaborative environment where cross-training and teamwork are valued.

As part of a small accounting team, this role will also provide support for accounts payable and other accounting functions as business needs require.

Day-to-day responsibilities and duties include but are not limited to:

• Monitor customer accounts and outstanding balances.
• Contact customers regarding past-due invoices in a professional and customer-focused manner.
• Verify that the customer has all required information for billing upon invoicing including method of delivery which may be portals
• Research and resolve billing discrepancies.
• Apply customer payments accurately and timely.
• Assist with monthly AR aging reviews and reporting.
• Work closely with Sales and Project Management to resolve collection issues.
• Cross-train on accounts receivable processes.

• Cross-train on accounts payable processes.
• Process vendor invoices and payment requests as needed.
• Maintain vendor records and assist with payment inquiries.
• Support the accounting department during periods of increased workload or planned employee absences.

• Prepare journal entries and account reconciliations.
• Assist with month-end and year-end closing activities.
• Maintain accurate accounting records and supporting documentation.
• Assist with financial reporting and audit requests.
• Participate in process improvement initiatives to increase efficiency and accuracy.

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

3+ years of experience in accounting

Proficiency in Microsoft Office Suite

Experience with ERP/Accounting systems and Microsoft Excel

Bilingual proficiency (e.g., English and Spanish) is preferred.

Strong attention to detail and accuracy in data entry and recordkeeping.

Organizational skills and ability to prioritize tasks effectively.

Excellent communication, problem-solving, and customer service skills

Professional approach when handling sensitive financial matters

Strong collaboration skills across Sales, Customer Service, and Accounting teams

Problem-solving:
Identifying discrepancies or errors in financial records and finding solutions to resolve them.

Ability to manage multiple priorities and deadlines and adhere to all accounting policies

High ethics and ability to handle confidential information