Accounting and Payroll Specialist

This position has no supervisory responsibilities. Hourly Non-Exempt.

The Accounting Administrator will process bi‑weekly payroll and maintain employee time records, assist with internal and external audits, and perform ad‑hoc projects as assigned.

• Review and verify information entered by Human Resources to ensure accurate and timely payroll processing, identifying and correcting discrepancies before payroll runs.
• Audit and validate employee timesheets; process bi‑weekly payroll emphasizing accuracy, completeness, and accountability.
• Calculate and process commission payments, ensuring supporting documentation is complete.
• Ensure proper setup and processing of payroll deductions, including taxes, benefits, and with holdings; proactively identify unusual changes or variances.
• Reconcile payroll results to the general ledger and adjust as needed, clearly explaining variances to leadership.
• Prepare, upload, and post payroll journal entries to the club’s accounting software.
• Issue or reissue physical checks or direct deposits due to adjustments or final pay requirements.
• Maintain compliance with federal, state, and local payroll laws and regulations; seek clarification when guidance is ambiguous.
• Handle all payroll and employee data with strict confidentiality and integrity.
• Serve as the point of contact for employee payroll inquiries, providing accurate and timely explanations.
• Gather documentation and complete reconciliations required for internal and external audits.
• Actively monitor trends between payroll periods and report observations that may impact labor cost or financial reporting.
• Perform other related duties as assigned by the Controller or CFO.

• Record completed capital assets to the fixed asset listing monthly and consult with the CFO on useful life assignments.
• Run the monthly depreciation report in Asset Keeper and post the related journal entry in Club Essentials.
• Record monthly capitalization entries to move assets from WIP to fixed assets.
• Reconcile WIP and fixed asset accounts monthly, identifying and resolving discrepancies independently when possible.
• Prepare monthly payroll variance explanations, demonstrating understanding and communication of period‑to‑period changes.
• Support financial leadership by answering critical questions about payroll activity, data trends, timing differences, or unusual fluctuations using system data and analytical reasoning.

• Medical, Dental and Vision Insurance
• Flexible Spending Account (FSA) and Health Savings Account (HAS)
• Voluntary Pet Insurance
• Employee Assistance Program (EAP)
• Benefit Hub Perk Program
• Paid Maternity Leave
• 401‑K Retirement Plan
• Free Life Insurance
• Voluntary Short‑Term Disability
• Voluntary Life Insurance
• Paid Vacation
• Paid Sick Days (5)
• Paid Major Holidays (6)
• Paid Bereavement Days (3)
• Paid Jury Duty
• Leadership Awards (mid‑level managers & supervisors)
• Daily Complimentary Meals
• Employee Referral Program ($200)
• Scholarship Program
• Holiday/Christmas Bonus
• Employee of the Month
• Summer and Holiday Parties
• Recognition Awards
• Tenure Awards
• Birthday Meals
• Gift Card Program (Birthday & Anniversary)

• Demonstrated sense of ownership, accountability, and follow‑through in all responsibilities.
• Strong analytical skills with the ability to interpret data, identify patterns, and explain changes between periods.
• Ability to answer critical questions using data, logic, and supporting documentation.
• Excellent attention to detail while understanding how payroll impacts financial statements.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office, especially Excel, and quick to learn payroll and accounting systems.
• High integrity and discretion when handling confidential information.
• Effective verbal and written communication skills; ability to communicate explanations clearly and professionally.
• Ability to work independently and collaboratively in a team environment.
• Highly dependable, self‑motivated, and able to manage multiple priorities while meeting deadlines.
• Ability to understand and follow written and verbal instructions…