Sr. Payroll Tax Analyst

Contract with opportunity for conversion based on performance and internal approvals

Hybrid: 2-3 days onsite

Hours:

M - F, 7am to 4pm or 8am to 5pm

• The Sr Payroll Tax Professional is the subject matter expert for US payroll taxes, responsible for end-to-end ownership of payroll tax compliance, reporting, and governance across federal, state, and local jurisdictions.
• This role plays a key part in the organization’s ERP transformation, ensuring payroll tax requirements are clearly defined, tested, and embedded into new systems and processes.
• The position goes beyond processing. Reporting to the US Payroll Manager and acting as a key support, the role drives tax accuracy, leads training and capability building within the payroll team, supports complex employee scenarios (including expatriates and gross-ups), and acts as the primary point of contact for employee tax queries.

Payroll Tax Ownership & Compliance

• Own and execute all US payroll tax activities including federal, state, and local filings (941, 940, W-2, W-3)
• Manage quarterly and year-end processes, amendments, and corrections
• Ensure compliance across all jurisdictions
• Reconcile payroll tax balances and align with General Ledger
• Manage tax notices and agency correspondence
• ADP Smart Compliance

Subject Matter Expertise & Advisory

• Act as the go-to expert for payroll tax matters
• Provide guidance on complex scenarios and regulatory changes
• Maintain up-to-date knowledge of tax legislation

Employee Support & Complex Cases

• Respond to employee payroll tax queries
• Manage expat taxation, gross-ups, and multi-state taxation issues
• Partner with HR, Employment Tax and Global Mobility teams

Training & Capability Building

• Train and upskill payroll team members
• Develop SOPs and training materials
• Act as escalation point for tax-related issues

ERP & Transformation

• Act as payroll tax SME for ERP implementation (e.g., Oracle Fusion, People Soft)
• Define tax requirements and ensure accurate system configuration
• Support testing, validation, and issue resolution
• Partner with project teams to ensure compliant payroll tax processes in the new system

Process Improvement & Controls

• Drive continuous improvement in processes and controls
• Perform audits and enhance documentation