AP Specialist - Vendor Maintenance

AP Specialist – Vendor Maintenance

Join our team as an AP Specialist – Vendor Maintenance! Harris County, the third most populous county in the nation, provides an array of critical services to its community, including public health initiatives, disaster recovery efforts, toll road management, flood mitigation, and justice administration. The Harris County Auditor's Office plays an essential role in supporting these services by overseeing the financial operations of over 90 departments.

Our mission and vision are to be a progressive, independent organization recognized for professionalism in fiscal oversight and to foster sound financial management and operations at every level of county government while upholding the highest standards of integrity and stewardship.

Ready to ignite your potential? Join our dynamic team as an AP Specialist – Vendor Maintenance and become an essential part of getting the work of Harris County done! We're not just looking for an AP Specialist; we're seeking a whiz who understands 1099s and payment reporting, is a stickler for the fine details, and can climb the mountain of tasks that accounts payable is responsible for in such a short amount of time.

If you're passionate about accounts payable and making a real impact in the community you live in, your next exciting chapter starts here!

Harris County offers a dynamic, family-friendly workplace that prioritizes employee well-being and professional growth. Benefits include:

• Competitive Pay:
  Up to $59,000, based on experience.
• Comprehensive Benefits:
  Including a zero-premium medical plan for employees, with affordable coverage options for spouses and dependents.
• Outstanding Retirement Plan.
• Paid Parental Leave:
  Up to 12 weeks.
• Generous Paid Time Off:
  Vacation, sick leave, 11 paid holidays, and 1 floating holiday.
• Subsidized Transit/Commute assistance.
• Prime Downtown
  
  Location:
  
  Newly renovated office in the heart of Downtown Houston.
• Professional Development:
  Opportunities for growth and skill-building.
• Public Service Loan Forgiveness (PSLF) Qualifying Employer.
• Corporate Discounts and memberships.

About the Role:

As an Accounts Payable Specialist, you will play an integral role in maintaining the integrity, compliance, timeliness, and accuracy of vendor data in the County that works with thousands of vendors throughout the year. This role demands flexibility to multitask, problem-solving skills, a commitment to accuracy under pressure, and an ability to maintain professionalism in challenging situations. The Accounts Payable department processes 1,500–2,000 claims daily - over 30,000 payments monthly- requiring an AP Specialist who values accuracy, efficiency, and exceptional customer service.

While not a processor, this role makes hundreds of vendor updates monthly.

Key Responsibilities:

• Serving as the general first point of contact when vendors seek to modify their profile. (such as bank account information, address, name changes, etc.)
• Ensuring all necessary documentation (e.g., valid W-9, proper banking information, voided checks) is made available to Purchasing for all new vendors being set up.
• Returning problematic documentation to vendors and assisting them with completion by pointing out deficiencies.
• Conducting a monthly review of all new and modified vendor profiles to ensure proper documentation is on file, and the vendor's information is accurate about remittance address, reporting status, etc.
• Performing calendar year-end tasks related to vendor maintenance in preparation for 1099 reporting, including the bulk e-Serve verification of all active vendors.
• Escalating critical issues surrounding vendor set ups/changes to management when solutions are not easily reached.

Harris County is an Equal Opportunity Employer. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Essential Requirement:
To be considered for this role, you'll need:

• A high school diploma or equivalent.
• One to three (1-3) years of experience in vendor/supplier management, purchasing, or a high-volume accounts payable invoicing environment.
• Thorou…