More jobs:
Accounts Payable Specialist
Job in
Houston, Harris County, Texas, 77007, USA
Listed on 2026-09-02
Listing for:
System One
Full Time
position Listed on 2026-09-02
Job specializations:
-
Accounting
Accounts Receivable/ Collections, Accounting Assistant, Accounts Payable Clerk, Accounting & Finance
Job Description & How to Apply Below
Location:
Houston, TX (77079)
Employment Type:
Full-Time
Industry: Oil & Gas / Energy / Construction / Industrial Services
About the Role
We are seeking an experienced Accounts Payable Specialist to join a growing accounting team supporting operations within the oil & gas, energy, construction, or industrial services industries.
The ideal candidate will have hands-on experience managing a high volume of invoices and vendor transactions while maintaining accuracy, meeting deadlines, and providing excellent internal and external customer service.
Experience in a project-based, construction, oilfield services, energy, or industrial environment is highly preferred, particularly for candidates familiar with purchase orders, three-way matching, job costing, and vendor management.
Key Responsibilities
+ Process a high volume of vendor invoices accurately and efficiently
+ Review invoices for proper coding, approvals, purchase orders, and supporting documentation
+ Perform three-way matching of purchase orders, receipts, and invoices
+ Code invoices to the appropriate general ledger accounts, cost centers, projects, and jobs
+ Enter invoices into the ERP/accounting system and ensure timely processing
+ Prepare and process weekly check runs, ACH payments, wires, and other payment transactions
+ Maintain accurate vendor records and assist with vendor onboarding and maintenance
+ Reconcile vendor statements and research outstanding or disputed invoices
+ Respond to vendor and internal inquiries regarding invoice and payment status
+ Research and resolve discrepancies between invoices, purchase orders, receipts, and contracts
+ Assist with month-end close activities, including AP accruals and account reconciliations
+ Monitor AP aging and assist with identifying past-due or outstanding items
+ Maintain organized documentation and ensure compliance with company policies and procedures
+ Assist with 1099 reporting and other AP-related compliance activities
+ Support internal and external audits by providing invoices, payment records, and supporting documentation
+ Identify opportunities to improve AP processes, controls, and efficiency
+ Assist with special projects and other accounting responsibilities as needed
Qualifications
+ 2-5+ years of Accounts Payable experience
+ High school diploma required;
Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred
+ Experience in oil & gas, energy, construction, engineering, industrial services, manufacturing, or a related industry strongly preferred
+ Experience processing high-volume invoices
+ Strong understanding of three-way matching and invoice coding
+
Experience with purchase orders and vendor management
+ Strong attention to detail and accuracy
+ Intermediate Excel skills
+
Experience with an ERP/accounting system such as SAP, Oracle, Net Suite, Microsoft Dynamics, Sage Intacct, or similar
+ Excellent organizational and time-management skills
+ Strong written and verbal communication skills
+ Ability to work independently while also collaborating effectively with accounting and operations teams
+ Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Preferred Industry Experience
Candidates with experience in any of the following environments are encouraged to apply:
+ Oil & Gas
+ Oilfield Services
+ Energy Services
+ Midstream / Downstream
+ Engineering & Construction
+ Commercial Construction
+ EPC / EPCM
+ Industrial Services
+ Manufacturing
+ Infrastructure
+ Field Services
Highly Desired Experience
Particularly strong candidates may have experience with:
+ High-volume AP
+ Three-way matching
+ PO and non-PO invoices
+ Job/project costing
+ Construction or field-service invoices
+ Vendor management
+ Subcontractor payments
+ Retainage
+ Purchase orders
+ Credit card reconciliation
+ ACH and wire payments
+ 1099 processing
+ AP accruals
+ Multi-entity accounting
+ ERP implementations or system conversions
+ AP automation
+ Net Suite, SAP, Oracle, Dynamics, or Sage Intacct
What We're Looking For
We'r…
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