AP Specialist

AP Specialist

We are seeking an experienced AP Specialist to join our accounting team in Cypress. This role is responsible for managing the full-cycle accounts payable process in a high-volume environment and providing AP support across 44 locations. The ideal candidate has strong experience processing both PO and non-PO invoices, performing vendor reconciliations, and communicating effectively with vendors and internal teams.

Accounts Payable Processing

• Manage the full-cycle accounts payable process from invoice receipt through payment
• Process a high volume of PO and non-PO invoices
• Review invoices for accuracy, proper coding, approvals, and supporting documentation
• Index invoices accurately and ensure timely processing
• Support AP operations across 44 locations

Vendor Reconciliations & Statements

• Perform vendor account reconciliations and research discrepancies
• Reconcile vendor statements and identify missing or outstanding invoices
• Research and resolve payment and account discrepancies
• Maintain accurate vendor records and AP documentation

Vendor Communication

• Respond to vendor inquiries regarding invoices and payments
• Provide timely payment status updates to vendors
• Contact vendors to resolve discrepancies, obtain missing information, and address outstanding items
• Maintain professional relationships with vendors while ensuring accurate and timely payments

Reporting & Administrative Support

• Monitor outstanding invoices and follow up on items requiring additional information or approval
• Maintain organized records of invoices, reconciliations, and vendor communications
• Collaborate with internal departments and individual locations to resolve AP issues
• Assist with month-end close activities and other AP-related projects as needed
• Identify opportunities to improve AP processes and efficiency

• 2+ years of accounts payable experience preferred
• Experience with full-cycle AP in a high-volume environment
• Strong experience processing both PO and non-PO invoices
• Experience with vendor reconciliations and statement reconciliation
• Strong attention to detail and organizational skills
• Excellent communication and problem-solving abilities
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Experience with Microsoft Excel and accounting/AP systems preferred

If you are an experienced AP Specialist seeking a direct-hire opportunity in Cypress with a growing organization, we encourage you to apply.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.