Cost Admin

Position: Job Cost Admin
Job Title:

Job Cost Administrator

Job Description

We are seeking a motivated Job Cost Administrator to support field operations for large-scale electrical construction projects across the nation. In this role, you will act as a key liaison between project teams and accounting, manage subcontractor pay schedules, and ensure accurate tracking of job costs, billing, and financial documentation throughout the project lifecycle.

Responsibilities

+ Serve as a primary liaison between project managers, subcontractors, and accounting teams to ensure accurate and timely financial coordination for construction projects.

+ Manage subcontractor pay schedules, including the preparation, review, and processing of payment applications and related documentation.

+ Support construction projects by coordinating subcontractor billing, progress billing, and the collection and verification of lien waivers.

+ Track and maintain job cost records, ensuring all project expenses are accurately coded, documented, and aligned with project budgets.

+ Monitor project budgets and job cost reports to identify variances, support financial forecasting, and assist with cost control efforts.

+ Review, reconcile, and analyze large volumes of financial data to ensure accuracy and completeness of job cost and accounts payable information.

+ Prepare and maintain financial documentation related to job cost accounting, including reports, logs, and supporting schedules for internal and external stakeholders.

+ Use Microsoft Excel to create and update job cost reports, perform data analysis, and support financial decision-making for project teams.

+ Collaborate with project managers and field personnel to resolve billing discrepancies, clarify cost allocations, and address financial issues as they arise.

+ Maintain organized records of contracts, purchase orders, invoices, and payment documentation to support audits and internal reviews.

+ Prioritize and manage multiple projects, tasks, and deadlines while maintaining a high level of accuracy and attention to detail in all financial activities.

Essential Skills

+ Experience in construction accounting, project accounting, job cost accounting, accounts payable, or a related accounting/finance role, preferably with multiple years of relevant experience.

+ Experience supporting construction projects, including subcontractor billing, payment applications, lien waivers, and progress billing.

+ Strong understanding of job cost tracking, project budgets, and financial documentation within a construction environment.

+ Proficiency in Microsoft Excel, including the use of Pivot Tables, VLOOKUP/XLOOKUP, nested formulas, data analysis, reconciliation, and advanced filtering, sorting, and reporting functions.

+ Ability to review and analyze large volumes of financial data with a high degree of accuracy.

+ Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities simultaneously.

+ Excellent verbal and written communication skills with the ability to work effectively with project managers, subcontractors, and accounting teams.

+ High level of attention to detail with strong problem-solving and critical-thinking abilities.

Additional

Skills & Qualifications

+ Experience in a large-scale electrical or general construction environment.

+ Familiarity with progress billing, lien waiver processes, and subcontractor payment workflows.

+ Comfort working with financial and project documentation in a fast-paced, project-driven setting.

+ Ability to adapt to evolving project requirements and support cross-functional teams.

Work Environment

This role supports large-scale electrical construction projects across the nation and involves close collaboration with field operations, project management, and accounting teams. You will work extensively with Microsoft Excel and financial documentation in a structured, deadline-driven environment where accuracy and organization are critical. The position requires managing multiple projects simultaneously, handling large volumes of financial data, and communicating frequently with internal and external stakeholders to keep project finances aligned and on track.

Job Type & Location

This is a Contract to Hire position based out of Houston, TX.

Pay and Benefits

The pay range for this position is $26.44 - $31.25/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic…