Accounts Payable Administrator

Job Highlights The Accounts Payable Administrator is responsible for the accurate and timely processing of all outgoing payments at Houston Grand Opera. This role manages the full AP cycle — from invoice receipt and coding through payment disbursement — and serves as the primary point of contact for vendors, independent contractors, and internal staff on payment-related  addition to day-to-day AP processing, this role owns vendor onboarding and maintenance, corporate credit card administration, and year-end 1099 reporting.

The Administrator is detail-oriented, well-organized, and experienced in a high-volume AP environment, with a strong understanding of internal controls and a customer-service mindset toward both internal and external stakeholders.

Join Us!

We are looking for talented, passionate, dedicated people who are eager to make contributions to our community and our mission.

Concerned you do not meet every single requirement listed? Apply! We know that some people are less likely to apply for a job if they do not think they meet 100% of the requirements. At HGO, we are dedicated to building a diverse, inclusive, and authentic workplace. So, if you are excited about this position but your experience does not align perfectly, we encourage you to apply!

You may be just the right candidate for this position or another role ut the Houston Grand Opera The mission of HGO is to enrich our diverse community through the art of opera. We do so by creating, curating, exploring, and producing outstanding experiences centered around the human voice. HGO has received a Tony Award, two Grammy Awards, and three Emmy Awards – we are the only opera company in the world to win all three honors.

Our strategic focus is two-fold: creating profoundly enriching experiences for our diverse audiences and clearly defining and positively promoting the HGO brand.

We are passionate about building and sustaining an inclusive and equitable working environment for all company members. We believe every team member enriches our diversity by exposing a broad range of ways to understand and engage our community and discover, design, and deliver enriching experiences.

Compensation and Benefits We offer robust benefits to full-time employees, including:

Comprehensive and affordable health benefits.

Generous paid time.
403b retirement plan with employer match.

Flexible work schedule.

Professional development fund and opportunities.

Discounted parking in the Theater District garage and nearby lots plus easy access to Metro transportation.

Free tickets to our mainstage and community productions and events.

Key Responsibilities Invoice Processing & Vendor Payments Receive, review, and process vendor invoices and check requests; verify accuracy of amounts, coding, and supporting documentation.

Ensure all invoices are properly approved in accordance with the organization's authorization and approval policies.

Prepare and process payment runs on a regular cycle (check, ACH, and wire transfers).Respond promptly to vendor inquiries regarding payment status, remittance, and account discrepancies.

Maintain an organized AP filing system — electronic and/or paper — with complete and accurate documentation for every transaction.

Review and process employee expense reimbursements in accordance with the organization's expense reimbursement policy.

Vendor Setup & Maintenance Onboard new vendors and independent contractors, including collection and verification of W-9s and banking information for ACH payments.

Maintain accurate and up-to-date vendor records in the accounting system, including contact information, payment terms, and tax identification numbers.

Implement and enforce vendor onboarding procedures that safeguard against fraud, including…