Senior Accounts Payable Specialist

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Full Time Admin Assistant Houston TX, Houston, TX, US

4 days ago Requisition

Salary Range: $62,000.00 To $68,000.00 Annually

We are looking for an experienced AP professional who thrives in a high-volume environment, takes ownership of getting transactions completed accurately and on time, and is interested in using technology, AI, and automation to make accounting processes faster and better.

Latin Specialties is a Houston-based fresh produce company specializing in importing, distribution, ripening, fresh-cut processing, repacking, and delivery of fresh fruits and vegetables. We serve retail, food service, wholesale, and institutional customers in a fast-paced, transaction-intensive environment.

This is a high-volume, hands-on Accounts Payable position for someone who takes ownership of getting transactions completed accurately and on time. This is not simply an invoice-entry role. You will investigate discrepancies, reconcile vendor accounts, communicate with vendors, work closely with Procurement, Logistics, Receiving, Warehouse, Production, Maintenance, and Accounting, and follow transactions through resolution and payment.

A major expectation of this position is timeliness. The successful candidate must be capable of managing a significant transaction workload while keeping AP current and preventing avoidable processing backlogs.

Our AP environment involves ERP systems, Excel, email, vendor and customer portals, freight systems, and other proprietary platforms. You should be comfortable independently learning unfamiliar systems and using approved AI and automation tools to improve speed, accuracy, organization, and productivity.

• Process a high volume of vendor invoices, credits, and related AP transactions accurately and on time.
• Review and match invoices against purchase orders, receiving records, Bills of Lading, freight documents, approvals, and other supporting information.
• Identify and resolve pricing, quantity, freight, documentation, duplicate-invoice, and other discrepancies before payment.
• Work proactively with internal departments to obtain missing information and keep transactions moving.
• Communicate directly with vendors regarding invoices, credits, statements, payment status, and account discrepancies.
• Reconcile vendor statements and research outstanding invoices, credits, unapplied amounts, and aged items.
• Assist with weekly payment processing and AP-related month-end closing activities.
• Apply basic accounting principles, including GL coding, debits and credits, reconciliations, accruals, vendor credits, payment terms, and period cutoff.
• Maintain complete, accurate, organized, and audit-ready AP documentation.
• Use Microsoft Excel and ERP/accounting systems to research, organize, reconcile, and analyze transaction data.
• Independently learn vendor, customer, banking, freight, and other third-party platforms to locate and download invoices, statements, credits, and supporting information.
• Use approved AI, automation, and digital tools to reduce repetitive work and improve AP processing efficiency.
• Identify recurring problems and opportunities to simplify, standardize, or automate AP processes.

• 3+ years of high-volume Accounts Payable or closely related accounting experience preferred.
• Practical understanding of Accounts Payable and basic accounting principles.
• Demonstrated ability to manage a significant transaction workload accurately and without falling behind.
• Exceptional attention to detail, organization, follow-through, and ability to maintain accuracy under pressure.
• Strong problem-solving skills and willingness to investigate discrepancies through resolution.
• Strong Microsoft Excel and general computer skills.
• Experience with ERP/accounting systems;
  Microsoft Dynamics NAV, Business Central, Link Fresh, or similar ERP experience is a plus.
• Ability to independently learn unfamiliar software, vendor/customer portals, and digital platforms.
• Comfort using approved AI and automation tools responsibly to improve productivity and accounting workflows.
• Strong written and verbal communication skills and ability to work effectively across departments.
• Positive, accountable, solutions-oriented attitude with a high level of integrity and confidentiality.
• Bilingual…