Payroll & Tax Analyst

At Stout, we're dedicated to exceeding expectations in all we do - we call it Relentless Excellence . Both our client service and culture are second to none, stemming from our firmwide embrace of our core values:
Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators. Sound like a place you can grow and succeed? Read on to learn more about an exciting opportunity to join our team.

The Payroll & Tax Analyst supports Stout's multi-state payroll and related tax compliance activities, including payroll processing, reconciliations, reporting and corporate tax support. The role serves as a resource to employees, works with Finance, Operations, Human Resources, Benefits, Legal, external vendors and tax advisors, and reports to the Tax Manager. The successful candidate will assume greater ownership across Payroll and Tax over time.

• Perform payroll, payroll tax and 401(k) reconciliations; research discrepancies; and support month-end payroll accruals, reporting and close activities.
• Support federal, state and local payroll tax compliance, including registrations, account maintenance, quarterly reporting, jurisdiction onboarding and closures, and year-end W-2 balancing and processing.
• Manage physical and electronic tax correspondence by receiving, logging, routing and tracking items; take increasing ownership of research and elevate matters requiring technical review or response.
• Respond to employee payroll inquiries and coordinate with payroll vendors and internal stakeholders to resolve issues accurately and timely.
• Maintain payroll and tax procedures, checklists, controls and supporting records, and identify opportunities to improve efficiency, strengthen controls and reduce compliance risk.

• Serve as a backup Workday payroll processor for a semi-monthly payroll of more than 1,200 salaried and hourly employees across approximately 35 states, including regular, on-demand and off-cycle payrolls.
• Review payroll inputs and employee changes, including hires, terminations, compensation changes, paid time off, leaves, final paychecks, signing bonus repayments, and annual merit and promotion increases.
• Review hourly employee and subcontractor time entries, assist with subcontractor payment calculations, and administer 401(k), insurance, garnishments and other payroll deductions.

• Perform payroll, payroll tax and 401(k) reconciliations; research discrepancies; and support month-end payroll accruals, reporting and close activities.
• Build and maintain recurring and ad hoc Workday reporting for Payroll, Tax, Finance, Human Resources, month-end close, external advisors and other business needs.
• Assist with payroll tax and 401(k) audits, examinations and annual nondiscrimination testing by compiling documentation and researching discrepancies.

• Support federal, state and local payroll tax compliance, including registrations, account maintenance, quarterly reporting, jurisdiction onboarding and closures, and year-end W-2 balancing and processing.
• Research payroll tax requirements and agency notices, work with taxing jurisdictions and vendors to resolve issues, and monitor compliance with applicable payroll and tax requirements.

• Manage physical and electronic tax correspondence by receiving, logging, routing and tracking items; take increasing ownership of research and elevate matters requiring technical review or response.
• Prepare the monthly use tax accrual and calculation, complete related reconciliations, assist with internally prepared tax returns, and prepare annual business license filings and renewals.
• Support external tax preparers and advisors by compiling reports and documentation, responding to requests, assisting with return review and supporting tax research.

• Respond to employee payroll inquiries and coordinate with payroll vendors and internal stakeholders to resolve issues accurately and timely.

• Maintain payroll and tax procedures, checklists, controls and supporting records, and identify opportunities to improve efficiency, strengthen controls and reduce compliance risk.

• Support system enhancements, acquisitions, training, special projects, ad hoc reporting and overflow work, reprioritizing as needed to…