Clerk, Treasury & Reconciliation

Position Description

Under moderate supervision, the Treasury & Reconciliation Clerk ensures the daily reconciliation of interface files from the Back Office System (BOS) to the subledger (SL) and the system of record. This role supports accurate financial operations by verifying daily transaction totals for all deposit type, ensuring a three-way match between RITE, the bank, and the CR batch, assisting with bank reconciliations, proposing corrections to the Senior Accountant, and preparing NSF (Non-Sufficient Funds) packets, which are sent to Payment Processing for the timely removal of funds.

The Treasury & Reconciliation Clerk also manages invoice reconciliation and prepares Treasury Module Macro files to ensure proper SL coding is entered into RITE. The role also includes reconciling and preparing American Express and First Data invoices to ensure timely and accurate payment. The Treasury & Reconciliation Clerk must possess a basic understanding of accounting principles, strong attention to detail and accuracy, and effective communication skills to support the Harris County Toll Road Authority in maintaining financial integrity, ensuring compliance, and achieving its reporting and operational goals.

The incumbent is responsible for executing the duties and responsibilities listed below and other duties as assigned. Some positions may require working before, during, or after an emergency or disaster at the department's discretion.

• Reconciles interface files daily to ensure accuracy between the subledger and the system of record.
• Reconciles and prepares the monthly Account Payables (AP) Summary Schedule, including entering AP batches created by Payment Processing, incorporating daily Toll Road Load log summaries (via email), reviewing RITE Report 135, and matching payments to the People Soft (PS) AP download. The AP Summary Schedule is reviewed by the Senior Accountant for accuracy.
• Assists with bank reconciliations by researching reconciling items provided by the Senior Accountant. Prepares daily Treasury Module files and processes daily tasks within RITE, including transaction processing and research as needed.
• Reconciles daily Bank Certification deposits using a three-way match process to identify and resolve discrepancies.
• Researches and prepares NSF packets, including check copies, payment IDs that were declined due to insufficient funds, and Cadence debit information. Sends packets to Payment Processing and follows up to confirm payments are properly reversed.
• Reconciles First Data and American Express invoices, along with other ad hoc items, ensuring timely receipt and accurate reconciliation.

This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

• High school diploma or G.E.D. equivalent.
• One (1) year of experience working in a finance, accounting, or bookkeeping environment with basic accounting principles knowledge.

Associate degree in accounting, finance, or a related field

• Knowledge of office procedures, practices, and standard accounting terminology
• Knowledge of basic accounting principles and reconciliation processes
• Ability to communicate effectively, both verbally and in writing
• Ability to perform basic and complex mathematical calculations quickly and accurately
• Ability to review financial data for accuracy and completeness
• Ability to maintain accurate records and documentation
• Ability to exercise sound judgment and make…