Operations Administrator

Important Applicant Notice:

This is a high-accountability, technologically advanced Operations Administrator position within our established critical infrastructure corporate office in Houston, TX (77060). This is a Hybrid role (requiring 3 days on-site weekly) and requires a minimum of 3 years of verifiable Quick Books Online experience alongside advanced Microsoft Excel proficiency.

Candidate Fit

Note:

This position requires a professional who thrives on structural execution, systematic task management, and cross-functional corporate agility. Candidates seeking a rigid, siloed set of static routine duties, those resistant to leveraging modern digital automation/AI tools, or individuals requiring close daily micromanagement will not align with our operational model. Furthermore, as this role heavily focuses on project logistics, compliance data pipelines, and procurement workflows, it will not align with candidates whose primary career objective is traditional general ledger accounting or corporate tax strategy.

JS&J Solutions is a premier, asset-light technical asset management and project staging corporation specializing in critical infrastructure for the energy and high-compute data center sectors. The enterprise provides specialized space orchestration, engineered environmental preservation protocols, and rigorous inbound/outbound QA/QC condition documentation for high-value original equipment manufacturer (OEM) machinery.

We are seeking an exceptionally organized, analytical, and highly accountable Operations Administrator to serve as the definitive operational anchor for our back-office infrastructure. In this full-time corporate role, you will assume full ownership of the day-to-day transactional execution, compliance administration, and data entry for Accounts Receivable (AR), Accounts Payable (AP), and purchase order (PO) management within Quick Books Online.

This position serves as a vital cross-functional node, collaborating directly with our On-site Operations Coordinator to seamlessly translate complex field logistics and multi-million dollar machinery documentation into precise client billing structures. Operating within strict internal controls, this role carries zero independent spending authority; the administrator manages all rigorous tracking, data entry, and communication workflows, systematically routing all transactions and compliance files through Quick Books Online approval workflows for executive sign-off.

• Data Integrity & Integration:
  Day-to-day transaction processing for accounts payable, accounts receivable, and purchase order tracking must be executed with 100% precision and zero data entry discrepancies.

• Compliance Framework Maintenance:
  Corporate vendor onboarding packets, client billing configurations, and subcontractor Certificates of Insurance (COIs) are systematically audited, archived, and tracked well ahead of expiration deadlines.

• Multi-Departmental Alignment:
  Establish a seamless, highly collaborative communication loop with the On-site Operations Coordinator to accurately record physical field activities within our formal Quick Books routing logs.

• Workflow Optimization:
  Keep back-office data pipelines for major infrastructure projects pristine, while continually leveraging modern software utilities and automated features to reduce administrative cycle times.

• Accounts Receivable (AR) Management:
  Manage full-cycle client billing data entry. Generate, verify, and distribute accurate client invoices based on specific contract parameters. Track aging AR accounts, maintain professional, consistent…