Bookkeeper

About Pleasant Hill Ministries

Pleasant Hill Ministries has been a cornerstone in the 5th Ward community for over a century, beginning its mission as Pleasant Hill Baptist Church in 1925 and expanding into Pleasant Hill Community Development Corporation in 1995. Embracing the essence of serving suffering humanity, the organization is dedicated to creating a lasting impact through innovative programs centered on spirituality, comprehensive ministry, and community revitalization.

Beyond its foundational church, Pleasant Hill Ministries has furthered its commitment by constructing a senior independent living facility, an event meeting space, and multi-family housing units on its campus. This multifaceted approach showcases the organization's deep-rooted passion for uplifting individuals and communities, embodying a steadfast focus on enhancing the well-being and prosperity of all those they serve.

Pleasant Hill Ministries is seeking a dependable, detail-oriented, and experienced Bookkeeper to support the financial operations of its ministry, community development initiatives, programs, properties, and related activities. This position plays an important role in maintaining accurate financial records, supporting strong internal controls, and ensuring responsible stewardship of the financial resources entrusted to the organization.

Working closely with organizational leadership, the Bookkeeper will manage day-to-day bookkeeping activities, including recording financial transactions, maintaining the general ledger, processing accounts payable and receivable, reconciling bank and credit card accounts, tracking contributions and other revenue, maintaining supporting documentation, and preparing routine financial reports. The Bookkeeper will also assist with tracking expenses across ministries, programs, properties, grants, and other funding sources.

The successful candidate will demonstrate integrity, confidentiality, accuracy, sound judgment, and a service-oriented approach. The Bookkeeper must be comfortable working with sensitive financial information and collaborating with ministry leadership, staff, financial institutions, vendors, accountants, auditors, and other external partners.

• Record and properly classify income, expenses, deposits, payments, transfers, journal entries, and other financial transactions.
• Maintain the general ledger and chart of accounts and help ensure transactions are recorded consistently and accurately.
• Assist with month-end and year-end closing activities and maintain organized supporting schedules and documentation.
• Maintain complete electronic and physical financial records in accordance with organizational recordkeeping practices.

• Process approved invoices and payments and maintain invoices, receipts, approvals, and other supporting documentation.
• Prepare invoices and monitor accounts receivable, reimbursements, and outstanding balances, as applicable.
• Maintain vendor records, including W-9 documentation, and assist with information needed for Form 1099 reporting.
• Communicate professionally with vendors and internal staff regarding routine payment and documentation questions.

• Reconcile bank, credit card, and other financial accounts monthly and investigate discrepancies in a timely manner.
• Record deposits, electronic transactions, fees, transfers, and other banking activity accurately.
• Maintain reconciliation documentation and promptly report unusual, unsupported, or unresolved transactions to leadership.

• Track contributions, program revenue, rental or property-related receipts, sponsor ships, grants, and other organizational revenue as applicable.
• Maintain accurate accounting records by ministry, program, property, project, grant, or funding source when required.
• Track restricted and designated funds and help ensure related expenditures are properly classified and supported.
• Monitor grant and program expenditures against approved budgets and maintain documentation for reimbursable or reportable expenses.
• Assist leadership with financial information needed for grant reports, reimbursement requests, program reviews, and property-related reporting.

• Prepare routine financial reports for leadership, including income and expense reports, balance sheets, cash reports, and budget-to-actual…