P Specialist

Job Description

The Accounts Payable Specialist is responsible for managing the full accounts payable cycle, ensuring the accurate and timely processing of vendor invoices and payments, supporting month-end and year-end close activities, performing account reconciliations, and maintaining strong internal controls. This position serves as the primary point of contact for vendor accounts and plays a key role in ensuring accurate financial reporting and compliance with company policies.

Responsibilities

• Manage the full accounts payable process from invoice receipt through payment.
• Review, code, and process vendor invoices; match purchase orders, receiving documents, and invoices when applicable.
• Process weekly payments via ACH, wire transfers, online payments, and checks.
• Process employee expense reports in accordance with company policy.
• Maintain vendor master records, including W-9s and banking information.
• Respond to vendor inquiries, resolve invoice discrepancies, and perform quarterly vendor statement reconciliations.
• Prepare monthly reconciliations for Accounts Payable-related balance sheet accounts, including, but not limited to, Accounts Payable, PO Clearing, AP/PO Variance, and other assigned accounts.
• Support month-end and year-end close by preparing AP accruals and ensuring transactions are recorded in the proper accounting period.
• Prepare cash requirements reports, AP aging reports, vendor spend analyses, Form 1099 reporting, and other management reports.
• Support internal and external audits by providing required documentation.
• Ensure compliance with company policies, accounting procedures, and internal controls.
• Recommend process improvements and perform other accounting-related duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum of three (3) years of full-cycle accounts payable experience.
• Experience with ERP systems;
  Datacor experience is a plus.
• Strong knowledge of Microsoft Excel and general accounting principles.
• Experience with account reconciliations and month-end close.
• Excellent organizational, analytical, communication, and problem-solving skills.
• High attention to detail with the ability to manage multiple priorities and meet deadlines.

Reports To:
Controller

VRC Technologies strives to provide speed, accuracy, & low costs to our customers’ value chain in order to become an integral extension of their operations while integrating our core values of safety, operational flexibility, responsiveness, quality, diversity, empowerment, & creativity.

VRC Technologies strives to provide speed, accuracy, & low costs to our customers’ value chain in order to become an integral extension of their operations while integrating our core values of safety, operational flexibility, responsiveness, quality, diversity, empowerment, & creativity.