Document Control Administrator

The Document Control Administrator will work under the direction of the Document Control Supervisor (or their designee) to support the following project functions:

• Maintain control of engineering and manufacturing documentation
• Generate Bills of Material (BOMs)
• Pull vendor documents from BOMs
• Update vendor folders with revised documentation as needed
• Receive documentation from Quality and prepare for upload
• Scan and upload all QC documents into the company’s Document Management System
• Build electronic data books for assigned projects
• Print, assemble, and ship project quality manuals as needed
• Manage the QC mailbox and file incoming documents to appropriate project folders
• Process incoming and outgoing documentation
• Build and maintain relationships with internal stakeholders
• Provide project support to PDCs as needed
• Prepare and manage documentation for off-site storage
• Perform various administrative tasks as required
• Provide support to the receptionist as needed
• Train new hires as required
• Model and champion company core values
• Adhere to and promote the company’s Health, Safety, and Environmental (HSE) policies

• High School Diploma or GED required
• Associate degree (two-year) in business or a related field preferred

• 2–4 years of document control support experience preferred
• Exposure to the oil and gas industry preferred
• Experience working with multiple document management systems preferred
• Advanced knowledge of Microsoft Office
• Excellent verbal and written communication skills
• Ability to work effectively in fast-paced environments requiring strong organizational, technical, and interpersonal skills
• Strong time management skills with the ability to multitask and manage competing priorities
• Demonstrated self-motivation and ethical behavior
• Willingness to proactively collaborate, share information, and seek guidance through open dialogue
• Positive attitude with a desire to learn and take on new challenges