Administrative Assistant

Investment firm located in downtown Houston is adding Administrative Assistants to its team. The positions will be responsible for supporting teams of Associates and Analysts, along with providing backup support to the firm's Executive Assistants as needed.

Responsibilities will include:

• Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials
• Prepare expense reports in timely manner, ensuring accuracy
• Manage and monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, and requests for meetings and telephone calls
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

Requirements:

• 1-3 years’ corporate or professional services industry experience supporting executives; college degree preferred but not required
• Financial industry knowledge highly desirable, not required
• Excellent writing, editing, and verbal communication skills
• Proficient computer skills using Microsoft Office Suite:
  Word, Excel, PowerPoint and Outlook; knowledge of Concur Expense Solutions a plus
• Research savvy with extensive experience using online resources
• Superior time management skills; critical thinker with strong attention to detail

Position is fully onsite M-F, 8:30am - 5pm.

Upscale work environment, outstanding benefits package, breakfast and lunch provided daily via onsite chef, paid parking, paid overtime, and generous annual bonus opportunity.