Part-Time Office Assistant

Overview

Position: Part-Time Office Assistant

Location: Houston, TX

Employment Type: Contract

Schedule: M-F Flexible on hours (20+/hours week)

Pay: $22.00 - $24.00 / Hourly

Benefits: This position is eligible for medical, dental, vision, and 401(k).

• Provides remote facilities management support to all the offices within the South geography as needed.
• Administers and monitors work-order system ensuring requests are properly assigned and timely completed.
• Serves as a point of contact for catering requests for Houston office and helps oversee catering requests for South geography as needed.
• Performs orientation for Houston new hires.
• Oversees the delivery of maintenance, services, and repairs in the offices.
• Assists with the administration of contracts with Facilities vendors.
• Ensures service level agreements with Facilities vendors are met.
• Coordinates ordering of supplies i.e.: office supplies, pantry stock, catering orders, requests for special orders, PPE, etc.
• Provides logistic support for onsite events i.e.: meeting room configurations, catering orders, janitorial cleanup orders, etc.
• Reviews and processes invoices and expense reports ensuring correct accounting coding.
• Ensures the offices maintain high level of housekeeping and cleanliness.
• Over See appropriate storage of materials and consumables to minimize office clutter and perform weekly office walkthroughs.
• Assists and coordinates assessments for workstation ergonomics.
• Coordinates desk arrangements for new hires, moves and leaves.
• Responsible for keeping occupancy database updated.
• Responsible for shipping and receiving regular mail and couriers.
• Collaborate closely with internal departments i.e.: IT, HR, Marketing, etc.
• Establish strong relationships with property managers, building engineers, building security and other building staff.
• Administers the office security systems, providing building and office access cards.
• Plays a fundamental role identifying and implementing sustainability initiatives.
• Additional administration assignments from time to time.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.