Administrative Assistant - Backbone Keeps Everything Running

Position: Administrative Assistant - Be the Backbone That Keeps Everything Running
ROXBOX | Turning Steel Structures into Game-Changing Spaces

You're at your best when things are organized, accounted for, and moving exactly as they should. You enjoy being in the middle of the action-keeping calendars aligned, information flowing, and people supported. You take pride in being the person others rely on to make sure nothing slips through the cracks.

ROXBOX is looking for an Administrative Assistant who thrives on structure, consistency, and connection. This role is ideal for someone who enjoys supporting a growing team, juggling a variety of responsibilities, and creating order in a fast-moving, people-driven environment.

What You'll Own & Support

• Front Desk & First Impressions - Serve as the welcoming first point of contact for guests, calls, deliveries, and general inquiries.
• Scheduling & Calendar Coordination - Manage meetings, calendars, and conference room scheduling to keep teams aligned and on track.
• Office Supplies & Purchasing - Monitor inventory, place orders, and manage purchasing so the office runs smoothly without interruption.
• Meeting Support & Follow-Up - Attend meetings to capture notes, action items, and follow-ups
• Vendor Setup & Data Entry - Enter and maintain vendor information in Quick Books and internal systems with accuracy and consistency.
• New Employee Onboarding Support - Assist with onboarding logistics by setting up new hires in systems, coordinating access, and helping create a smooth first-day experience.
• Administrative & Operational Support - Provide day-to-day administrative assistance across departments, keeping documentation, communication, and processes organized and up to date.

What Makes You a Strong Fit

• Highly organized, detail-oriented, and dependable
• Comfortable managing multiple priorities without losing accuracy
• Clear, professional communicator who enjoys interacting with others
• Naturally supportive and service-oriented-you like helping people succeed
• Enjoys variety and staying busy rather than working in isolation
• Brings a calm, steady presence to changing environments

Experience & Skills

• Prior experience in an administrative, office support, or coordination role
• Working knowledge of Google Workspace (Gmail, Drive, Docs, Sheets)
• Experience with Quick Books is a plus
• Familiarity with general office equipment (printers, scanners, copiers, etc.)

Compensation & Details

• Full-time position with benefits
• Monday-Friday schedule. 7:30am - 4:30pm CST
• On-site in Houston (77041)
• Competitive compensation based on experience

Why ROXBOX

• A growing company where organization and consistency truly matter
• A team that values strong administrative support and follow-through
• Opportunity to grow your skills alongside a scaling business
• No corporate fluff-just real work that makes a real difference

How to Apply

• Submit your resume
• Submit cover letter. In your cover letter, please briefly address:
  • The type of work environment where you do your best work
  • Your favorite ways to stay organized
  • What kind of team or company culture helps you thrive