Administrative Services Assistant

JOB TITLE: Administrative Services Assistant

LOCATION:
Houston, TX

POSITION REPORTS TO:
Administrative Services Manager

SCHEDULE: Monday through Friday, 8:00 AM to 5:00 PM. Some overtime and weekends are required

WAGES: Hourly - Commensurate with skills and experience

Responsibilities

• Include performing various tasks in administrative support

• Assist in the daily office operations, including office reception, office forms, mail distribution, creation of purchase orders, and ordering supplies

• Assist in the procurement, distribution and inventory of company uniforms

• Coordinate travel arrangements including airfare, hotels, and car rentals, while obtaining the best possible rate

• Track expenditures and assist with credit card reconciliation to assist in meeting monthly closeout deadlines

• Establish and maintain effective working relationships with vendors

• Assist in determining purchasing needs and specifications from Sun Coast department heads

• Ensure procurement orders are handled expeditiously

• Maintain records on pricing and revise as market conditions change

• Ensure related company policies and procedures are adhered to by employees

• Other related tasks and projects as assigned by manager

BASIC REQUIREMENTS

• Valid driver's license and a good driving record

• Locals only, (must live within 60 miles)

• Strong proficiency in Microsoft office products (Outlook, Word, PowerPoint, Excel)

• Must have excellent written and verbal communication skills

• Strong analytical and problem-solving skills, and ability to multi-task and prioritize multiple deadlines

• Excellent organizational skills and a keen attention to detail

• Must have a good understanding of general accounting and internal controls

• Must be process-driven and have the ability to work in a fast-paced environment with initiative, drive for results, and anticipate needs

• Strong interpersonal skills; comfortable interacting and collaborating with employees and leaders at all levels of the organization

• Ability to manage conflicting priorities and exhibit flexibility when work assignments or priorities change

• Must be able to lift up to 35 pounds, reach, climb, stoop, and at time stand for a long period of time

• Ability to work overtime as needed

PREFERRED

• Pivot Table

• Two years of related experience (travel and/or procurement)

Safety-Sensitive Position Notice:
This position is designated as safety sensitive. Employment is contingent upon the successful completion of all required pre-employment screenings, which may include a background check, drug and alcohol screening, and any other evaluations required by law or company policy.

Sun Coast Resources, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, gender identity, sexual orientation, status as a protected veteran, among other things, or status as a qualified individual with disability.