Front Desk Coordinator

Description Our client is hiring a Receptionist / Administrative Assistant and is responsible for overseeing all activities at the front desk, providing a welcoming and professional point of contact for all visitors while delivering high-quality administrative support across departments.

Key Responsibilities:

Oversee the front desk and lobby to ensure an organized, friendly environment.

Greet and direct visitors, vendors, and contractors, maintaining appropriate documentation and access per security guidelines.

Manage incoming calls and distribute them appropriately.

Organize, file, and digitize various records and documents.

Support correspondence, schedule meetings, manage calendars, and assist with general administrative duties as assigned.

Coordinate onsite events, meetings, and lunches as needed.

Distribute incoming and outgoing mail and handle courier requests.

Maintain and restock office supplies and printer/copier stock.

Assist the Marketing Manager with all aspects of conference and event logistics, including:

Ordering and coordinating materials, collateral, and giveaway shipments for offsite events.

Arranging event locations, communicating with vendors, and managing shipping and return of event materials.

Ensuring deadlines and requirements for all shipping and event logistics are met proactively.

Supporting the creation and distribution of presentation materials.

Organizing returned event items for storage.

Provide administrative support across departments as needed.

Promote and uphold our commitment to Environmental, Health, Safety, and Security standards.

Complete additional duties as assigned by management.

Qualifications:

High School diploma or equivalent required.

Minimum of three years of administrative support experience.

Strong organizational and communication skills.

Proficiency in Microsoft Word; experience with PowerPoint and Excel preferred.

Positive, customer-focused attitude. Requirements Receptionist Duties, Answering Inbound Calls, Answering Multi-Line Phone System, Route Incoming Call, Route Incoming Mail, Coordinate Meetings, Coordinating Events, Composes Correspondence, Order Office Supplies, Maintain Office Supplies, Ordering Office Supplies, Booking Conference, Conference Call Coordination, Conference Planning, Conference Room Setup & Cleanup, Marketing Material, Presentation Material, Event Logistics, Deliver Presentations, Microsoft Word, Microsoft Excel, Microsoft Power Point  

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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