Office Manager Job Houston area,Texas USA,Administrative/Clerical

Job Description

Role Summary:

This position will be responsible for managing the back-office functions of a local area company office. The Office Manager oversees, coordinates and or processes all Human Resources, Billing and Accounts Payable related functions. The individual in this role works directly with the operations manager to ensure that daily, weekly & monthly tasks are completed on time. In addition, the Office Manager serves as a liaison between the local back-office functions and the corporate office back-office functions.

Role Priorities:

Complex invoices/billing at local operational locations
Resolve and troubleshoot customer invoice disputes
Ensure compliance with customer billing requirements
Review and QA customer invoices on Aging Report(s) and coordinate late collections with the corporate office and provide appropriate back up
Ensure compliance with Company credit policies and procedures
Understand and facilitate month, quarter, and year-end close process and schedules
Coordinate 1099 vendor requirements
Create/Issue, code track POs (Purchase Orders) and match to vendor invoice
Coordinate candidate Drug & Alcohol testing
Facilitates candidate pre-hire and employee new hire process and ensures compliance with HR guidelines
Assist HR matters concerning employee benefits and personnel issues
Ensure all payroll schedules are met
Assist in completing various vendor MSA (Master Service Agreement) requirements
May assist in maintaining vehicle folders
Order and maintain office supplies, stallion stationary, and branding inventory and materials
Create and submit AFE's (Authorization For Expenditure) for local office
May supervise a team consisting of billing, payroll, and office assistants and personnel
May arrange and coordinate travel schedules and reservations
May order and maintain office supplies
May create or assist in creating customer bids and proposals

Essential Skills and Experience:

Must possess and demonstrate strong interpersonal skills and have the ability to effectively manage a diversity of individuals
Solid oral and written communication skills
Possesses strong customer-service orientation with customers and employees
Proficient in Microsoft Applications:
Outlook, Excel, SharePoint and Word
Oracle Cloud experience is a plus

Education or Certification required:

High School diploma or GED required, Associates or Bachelor's degree preferred
3-5 years of related experience
2 years of relevant industry experience


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