Program Manager II - Administrative

Department
:
Campus Recreation

Salary
: $49,400-$56,200

Manages the day-to-day operations of a large university program or department, including the supervision of staff employees, student workers, programs or processes.

Education:

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job‑related 4 year degree from a college or university or an equivalent in‑depth specialized training program that is directly related to the type of work being performed.

Experience:

Requires a minimum of one (1) year of directly job‑related experience. Certification/Licensing:
None.

Proficiency with Microsoft Office – Word, Excel, PowerPoint, and Access. Excellent communication skills – written and verbal. Excellent customer service skills, organizational skills, and attention to detail.

Directs, coordinates, and manages the Campus Recreation Administrative Office and administrative tasks for the Department of Campus Recreation. Manages special projects, office budget, and supports departmental data collection and assessment initiatives. Evenings and weekends required.

• Coordinates and manages the daily schedule of multiple administrators, maintains appointments/meeting calendars, screens incoming telephone calls, facilitates and initiates correspondence, and coordinates with other executive offices.
• Directs and manages the department’s administrative office by overseeing staffing, access, and communication.
• Assists with and supports hiring, training, and supervising student staff, execution of training programs, teaches standard first aid, CPR, and AED classes, and assists with bi‑weekly payroll as needed. Assists with departmental student recruitment fairs, student staff trainings for 200+ students, and new hire orientations and onboarding.
• Manages travel requests and arrangements (transportation, lodging, and other miscellaneous items) and expense reports for administrators, staff, and all searches.
• Manages special projects, coordinates, and supports departmental meetings, retreats, and other program/functional area meetings within department; assists with the set‑up and execution of departmental activities (special events and member appreciation functions); serves on committees and work teams within and outside of department.
• Develops, tracks, and maintains the annual office budget; coordinates expenses with Business Services; researches, purchases, and inventories equipment and supplies, allocates supplies within department, and manages contracts for the administrative area.
• Drafts correspondence, memoranda, and reports.
• Performs various departmental audits such as student employee pay rates across all program/functional areas and maintains databases.
• Runs reports, synthesizes, and analyzes student engagement and other program evaluation, assessment and benchmark data for various reports.
• Performs other duties as assigned. Evenings and weekends required.

• Reports to the Executive Director of Campus Recreation.
• Serves as the first point of contact for Campus Recreation within the Health and Wellbeing Portfolio of the Division of Student Affairs.
• Provides exceptional administrative support ensuring the efficient day‑to‑day operations of the office.
• Supports the department’s mission by facilitating smooth workflows, managing communications, and offering excellent customer service to students, staff, and stakeholders.

All positions at the University of Houston‑System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.