Real Estate Office Coordinator

Responsibilities

The Office Coordinator plays a critical role in ensuring daily operations run smoothly. This position combines office management, executive support, event coordination, and agent administrative support.

• Manage and monitor email inboxes
• Answer and direct incoming calls and messages
• Maintain office inventory and order supplies
• Pay invoices and manage vendor accounts and subscriptions
• Reconcile office-related expenses
• Organize meeting spaces and book conference rooms
• Manage office mail and deliveries

• Coordinate and maintain leadership calendars
• Assist with scheduling travel and appointments
• Prepare materials for meetings, planning sessions, and quarterly reviews
• Take organized notes during leadership meetings
• Update team meeting slides and internal materials
• Support annual planning and company initiatives

• Coordinate logistics for in-person and virtual events
• Prepare materials for team meetings and coaching sessions
• Support onboarding and administrative needs for agents
• Assemble listing packets and open house materials
• Assist with recruiting administrative support

• Update weekly KPI scorecards
• Maintain internal systems and user accounts
• Track and log expenses
• Assist with award submissions and recognition applications

• 2+ years of office administration or coordination experience
• Real estate experience is a plus, but not required
• Strong organizational and time-management skills
• Excellent communication and follow-through
• Comfortable managing multiple priorities
• Proficient in Microsoft Office or Google Workspace
• All applicants must be able to work 9 AM to 6 PM Monday through Friday in the office

$40,000 - $45,000 yearly

Send us your resume today to become part of the team!

Work schedule:

Monday-Friday, 9 AM-6 PM, in-office position.