Legal Assistant

Oxy produces, markets and transports oil and natural gas to maximize value and provide resources fundamental to life. The company leverages its global leadership in carbon management to advance lower-carbon technologies and products. Headquartered in Houston, Oxy primarily operates in the United States, Middle East and North Africa. To learn more, visit Oxy

Oxy strives to attract and retain talented employees by investing in their professional development and providing rewarding opportunities for personal growth. Our goal is to meet the highest employer standards by ensuring the health and safety of our employees, protecting the environment and positively impacting our communities where we do business.

We are seeking a Legal and Ethics & Compliance Assistant to join Oxy's Legal Team!

Our greatest asset has been and will continue to be our people. We are looking for an experienced and motivated individual to join Oxy in the position of Legal and Ethics & Compliance Assistant within our Legal Department based in Houston, Texas. This role will report directly to the Director of Ethics & Compliance and will support two teams of lawyers and professionals: the Ethics & Compliance Team and the Onshore Oil & Gas Legal Team.

We are looking for a self-starter who will take on projects and independently manage them as a member of the team(s).

Legal / Compliance Responsibilities

• Provide document management and coordination of legal and compliance materials
• Schedule and assist with the organization of compliance training sessions, including recording of training attendance in Learning Management System
• Manage compliance related mailboxes
• Customize and pull reports from various internal compliance databases
• Maintain and update gifts & hospitality records
• Coordinate gifts & hospitality workflow updates
• Input compliance track requests into internal gifts & hospitality system
• Maintain compliance training and other compliance records, as required
• Create legal matters and maintain engagement letters
• Coordinate legal library book updates
• Communicate skillfully, in both written and oral communications, with team members, outside counsel, and personnel in other company business units and departments
• Handle confidential information with discretion and sound judgment

General Administrative Responsibilities:

• Provide professional administrative and clerical support for attorneys, including processing and proofreading correspondence, memoranda, reports, agreements, exhibits, and other business documents
• Create and maintain spreadsheets, databases, and reports
• Perform general office duties such as document control, both electronic and hard copy; maintaining shared Microsoft Teams work spaces; managing the office supplies and equipment required for legal and regulatory compliance department personnel
• Create and maintain SharePoint sites
• Schedule meetings, make travel arrangements, and assist with expense reports
• Maintain team PTO calendar
• Document meetings, including if requested by taking meeting notes
• Provide document research and retrieval support to the business

Required Qualifications:

• Minimum of 5 years' experience as a legal assistant or other position in support of a corporate law department, law firm and/or anti-corruption compliance department
• Expert (with the ability to train others) in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
• Extensive SharePoint and database management experience
• Ability to learn and manage various types of document or data management systems
• Exceptional organizational skills and attention to detail
• Able to work productively in a team environment
• Self-starter who can manage multiple projects and meet deadlines
• Strong time management and problem-solving skills
• Excellent written and oral communication skills
• Able to work overtime, as needed

Desired

Qualifications:

• Bachelor's Degree strongly preferred.
• Experience with Power BI, Onit, SAP, Bizagi, Slido, iManage or other compliance and legal systems a plus
• Experience or interest in AI technologies used in Legal Departments a plus

Additional Notes:

• Relocation:
  Will not be offered at this time
• Occidental does not offer sponsorship of employment-based nonimmigrant visa petitions for this role
• Occidental Petroleum Corporation is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, marital status, political preference, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Recruitment Fraud

It has come to our attention various individuals and/or organizations are contacting people falsely pretending to recruit on behalf of Oxy. Please be aware that these recruiting scams and communications do not originate nor are they associated with our recruitment process. All Oxy job postings and offers will require a completed application through our company website.

Oxy does not charge a fee at any stage of the recruiting process. We…