Office Manager - River Oaks - Houston, TX

The Office Manager is responsible for ensuring the smooth day-to-day operations of the Houston office, providing administrative support to leadership, and coordinating with external vendors and service providers. This role requires strong organizational and communication skills, a proactive mindset, and the ability to juggle multiple priorities efficiently.

• Serve as the main point of contact for building management and vendors to address facility, maintenance, and visitor needs
• Manage security access and coordinate with the security system vendor to troubleshoot employee badge issues
• Maintain office and kitchen supply inventories and ensure timely restocking
• Organize and support logistics for large meetings and internal events
• Coordinate with the outsourced IT provider for day-to-day tech support issues (e.g., login problems, connectivity, hardware needs)
• Manage filing and document organization in SharePoint and assist with maintaining the company’s electronic filing structure
• Distribute updated versions of documents to relevant team members as requested
• Support leadership with reviewing basic vendor payment trends or simple data tracking as needed
• No prior accounting experience required; training provided

• Function as liaison with the company’s outsourced PEO for payroll processing, onboarding, and offboarding employees
• Assist with bi-weekly and semi-monthly payroll cycles
• Help ensure compliance with HR documentation and processes
• No prior HR experience required; training provided

• Assist executives with expense reporting, travel bookings, and reimbursement submissions via Expensify and Narvana
• Help maintain organized records of expense reports and approvals

• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency with Microsoft Office and basic familiarity with online tools (SharePoint, Expensify, Narvana preferred)
• Comfort consulting with multiple stakeholders, both internal and external
• Eagerness to learn and take initiative; prior office management or administrative experience a plus