Administrative Assistant - Hazardous Waste

Description

Come join the largest independent Medical Waste Service Provider in the country for an exciting opportunity in our Hazardous Waste Operations team! We provide essential environmental services to healthcare facilities and commercial partners nationwide. Join a stable, growing industry that offers long-term career development across 35+ locations. As an Administrative Assistant - Hazardous Waste, you will play a critical role in supporting regulatory compliance, documentation control, scheduling, and communication related to the handling, storage, transportation, and disposal of hazardous waste.

This position is ideal for a detail-oriented professional who thrives in structured, regulated environments and enjoys supporting operational teams behind the scenes. This role comes with paid training, leading health benefits, tuition reimbursement, and vacation/PTO after 90 days, making it a great opportunity to grow within a stable and expanding company.

• Coordinate scheduling for hazardous waste pickups, transportation, and disposal with vendors and internal teams.
• Maintain accurate records including manifests, waste profiles, permits, inspection logs, and training documentation.
• Assist with regulatory compliance documentation (EPA, DOT, state, and local agencies).
• Track waste streams, quantities, and disposal timelines; support data entry and reporting.
• Prepare documentation for audits and inspections; respond to document requests.
• Communicate with internal departments, vendors, and regulatory agencies.
• Manage calendars, meetings, and training schedules related to hazardous waste operations.
• Maintain electronic and physical filing systems in accordance with record retention requirements.
• Provide general administrative support to operational leadership as needed.

• High School Diploma or GED required;
  Associate degree or coursework in environmental science, business administration, or related field preferred.
• 1–3 years of administrative experience; experience in environmental, industrial, or other regulated settings preferred.
• Strong organizational skills with high attention to detail and accuracy.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable working in database systems.
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
• Strong written and verbal communication skills.
• Working knowledge of hazardous waste regulations (RCRA, EPA, DOT, OSHA) or willingness to learn.
• Experience with waste tracking systems or compliance documentation is a plus.
• Comfortable working primarily in an office environment with occasional visits to operational areas requiring basic PPE.
• Ability to sit for extended periods and perform standard office tasks.
• On-the-job training will be provided for specific regulatory requirements, internal systems, and operational procedures related to hazardous waste management.

Sharps Medical Waste Services offers a mission-driven, collaborative environment where employees contribute directly to meaningful operational impact. In this role, you will play a central part in maintaining financial integrity, supporting audits, and enabling data-driven decisions that help Sharps grow and scale responsibly. You will gain exposure to cross-functional operations and the opportunity to help implement innovative finance processes.

Sharps Medical Waste Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.