Administrative Assistant II

Department
:
Sciences & Technology Salary
: $36,294 - $42,000

The Administrative Assistant II performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a moderately complex department or unit.

• Provides general assistance and information to students, faculty, and staff as required.
• Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards.
• Maintains records relating to administrative, financial, and human resources matters.
• Prepares expenditure and personnel documents; assists with budget reconciliations.
• Receives and submits facilities requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments.
• Prepares and distributes communications and correspondence on behalf of others.
• Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures.
• Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements.
• Assists with coordinating events; attends and assists at events as required.
• Maintains departmental inventory.

• Performs all other duties as assigned.
• Performs tasks related to specific department/college.

Direct Reports:

• May supervise student employees

Delegation of Work:

• May assign work to subordinate(s)

Supervision Given:

• May supervise the work of student workers

Required

Education:

• 30 hours of college course work (Experience may be substituted in lieu of education)

Required Experience:

• Minimum of two (2) years of related job experience (Education may be substituted in lieu of experience)

License/Certification:

• None required

• None

Knowledge:

• Knowledge of general office and administration tasks and equipment
• knowledge of relevant university policies and procedures

Skills:

• Good technical skills, including strong proficiency in MS Office and People Soft
• Strong analytical and problem solving skills
• Excellent interpersonal, communication, and customer service skills
• Good attention to detail
• Strong organizational skills

Abilities:

• Ability to work in a timely manner
• Ability to multitask; ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community

Primary

Work Location:

• Works in an office environment.

Physical Demands:

• Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks. Must have precise hand-eye coordination and the ability to identify and distinguish colors. Must have the ability to move items of up to 40lbs.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.