Administrative Assistant

PRIMARY RESPONSIBILITIES

* Serve as the primary administrative contact for the Downhole Technologies Leadership Team.

* Manage and maintain complex calendars for the President of the Business Unit, proactively identifying and resolving scheduling conflicts.

* Prepare detailed briefing materials, agendas, presentations, and itineraries for leadership meetings and travel.

* Coordinate leadership meetings, including offsite meetings and special events.

* Perform additional administrative and project-related duties as assigned.

* Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, visa requirements, and logistics.

* Provide real-time itinerary updates and support during travel as needed.

* Research and secure high-quality hotel accommodations.

* Plan and coordinate business lunches and identify appropriate conference spaces for meetings and events.

* Monitor and manage the main mailbox, ensuring timely responses and proper routing of communications.

* Coordinate with IT regarding office systems, equipment, access, and technical needs.

* Order, monitor, and manage office supply inventory to ensure adequate stock levels.

* Support office operations to maintain an efficient and professional work environment.

* Prepare and manage expense reports, invoices, and corporate credit card reconciliations.

* Ensure accuracy, timeliness, and compliance with company policies.

* Track and maintain records related to leadership expenses and administrative budgets as required.

EDUCATION & EXPERIENCE QUALIFICATIONS

* Minimum of 2 years of administrative experience, including direct support to senior leadership.

* Demonstrated ability to work independently, prioritize workload, and meet deadlines in a dynamic environment.

* Strong written and verbal communication skills.

* High level of discretion and professionalism when handling confidential information.

* Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and Teams).

* Experience managing executive calendars and proactively resolving scheduling conflicts.

* Experience coordinating complex domestic and international travel, including visa requirements and logistics.

* Strong organizational skills and attention to detail.

* Communicates clearly and professionally, both verbally and in writing.

* Drafts accurate correspondence, meeting materials, and travel briefings with strong attention to detail.

* Represents leadership professionally when interacting with internal and external stakeholders.