Office Manager

The Office Manager plays a pivotal role in establishing a warm, professional, and service-oriented environment for team members, clients, and visitors. This position extends beyond traditional front desk responsibilities by ensuring a seamless day-to-day experience within the Houston office by proactively managing administrative functions, office logistics, and internal communications. This role requires a high level of discretion, sound judgment, and the ability to handle confidential information with integrity.

Through strong organizational skills and polished communication, the Office Manager represents the company’s values while enhancing operational efficiency and workplace experience.

• Maintain reception area, conference rooms, and shared spaces to uphold company standards
• Maintain neat and professional appearance and demeanor with customers and visitors.
• Coordinate mail distribution, shipping/receiving (UPS, Fed Ex), and package handling
• Support onboarding processes, including coordination of IT equipment (computers, phones) in partnership with IT
• Manage office supplies, vendor coordination, and overall workplace functionality
• Manage office, building management liaison, and parking logistics for the Houston location
• Coordinate and manage office meals, including breakfast and lunch service, by sourcing vendors, placing orders, and overseeing setup to ensure a seamless and timely experience for employees
• Act as a resource for employee needs related to office operations and logistics
• Schedule and coordinate meetings, conference calls, and internal/external events
• Plan and execute customer and employee events, ensuring a high-quality experience
• Manage meeting logistics, including room setup, catering coordination, and post-meeting cleanup

• High School Diploma or Equivalent
• Minimum of five (5) years of experience in an Office Manager role with direct administrative support to executive leadership
• Technologically agile, with the ability to quickly learn, navigate and adapt to new software, internal systems, and web-based platforms with minimal guidance.
• Proficient in Microsoft Office (Word, Outlook, Excel) as well as iPhone
• Demonstrates a strong work ethic with a proactive, “can-do” attitude
• Highly organized with strong attention to detail and the ability to manage multiple priorities effectively
• Excellent problem-solving skills with the ability to think on one’s feet and respond to changing priorities
• Proven ability to handle confidential and sensitive information with discretion
• Maintains a high level of professionalism in both demeanor and workspace
• Proven ability to handle confidential and sensitive information with discretion
• Strong interpersonal skills with the ability to effectively communicate and collaborate with a wide range of stakeholders, including customers, executive leadership, vendors, and staff
• Adaptable and resilient, with the ability to navigate unexpected challenges and shifting priorities