Office Manager

Position Summary

Tic Solutions is currently recruiting for an Office Manager for a full time position at our Houston, TX (Galleria) location.

• Office Operations & Facilities
• Open/close the office daily
• Coordinate office layout, seating assignments, and workspace moves, with approval
• Manage office maintenance: HVAC, plumbing, electrical, janitorial, pest control
• Serve as primary contact for landlord/building management
• Solicit, Track and resolve facilities issues (tickets, repairs, follow-ups)
• Oversee office security systems (badges, access control, cameras if applicable)
• Maintain conference rooms, common areas, kitchen, and storage spaces for tidiness and cleanliness
• Empty/fill dishwasher on a daily basis
• Vendor/Contract Management
• Source, onboard, and manage vendors (cleaning, catering, office supplies, etc.)
• Negotiate contracts and pricing where appropriate
• Track renewals, service levels, and vendor performance
• Approve invoices and coordinate with finance for payment
• Ensure vendors meet compliance, insurance, and safety requirements
• Track and manage office-related expenses and identify cost-saving opportunities
• Office Supplies and Inventory
• Order and restock office supplies, including printer paper, kitchen items, and equipment, emergency equipment, etc.)
• Manage inventory levels and storage organization
• Track usage trends to control costs and avoid shortages
• Report out spend to CFO on a monthly basis
• Maintain equipment (printers, copiers, coffee machines, etc.)
• Office Culture
• Be the "face" of TIC Solutions, greet everyone with a smile and a hello
• Maintain a welcoming, organized, and professional environment
• Plan and coordinate office events (team lunches, celebrations, holidays, post flyers)
• Manage onboarding logistics for new team members (desk setup, supplies, welcome materials)
• Support employee engagement initiatives and in-office experience (including decorating for holidays)
• Handle day-to-day employee requests related to the office
• Admin Support
• Manage incoming/outgoing mail, packages, and deliveries daily
• Plan and set-up for meetings where snacks, drinks, and meals are required, obtaining approvals if additional spend is required
• Ensure meeting rooms are equipped and functioning (AV, Zoom setups), elevate to IT if necessary
• Assist with travel arrangements for GC or CHRO, as needed
• Special Projects
• Event planning beyond office-level (large company events, conferences), infrequent but likely

• Minimum 2 to 4 years of management experience
• Associates degree or higher in Business or related field; desired but not required
• Proficient with MS Office:
  Word, Excel, Power Point
• Ability to meet stringent deadlines
• Self-starter, enthusiastic, and cooperative attitude
• Ability to maintain focus on multiple projects
• Ability to self-direct to accomplish the work of the office.
• Strong interpersonal, communication, and team-oriented skills.
• Ability to work in a fast-paced office environment
• Highly detail oriented with exceptional planning and organization skills
• Strong problem analysis and problem resolution skills
• Highly adaptable with ability to work in a fast-paced office environment

• Competitive Salary
• Medical, dental, vision, and supplemental insurance
• 401K Plan
• Paid Holidays
• Paid Time Off

Working Conditions:

• Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance.
• Sitting for extended periods of time