Office Administrator

Burnett Specialists is partnering with a leading energy company in Downtown Houston who is seeking a polished and professional Office Administrator to support both the reception area and Office Services department with a wide variety of administrative, facilities, and operational tasks. This is a 3–6 month contract role and a great opportunity for someone who enjoys a fast-paced corporate environment, thrives on multitasking, and enjoys supporting office operations in a highly professional setting.

• Position:
  Office Administrator
• Location:
  
  Downtown
• Parking:
  Free
• Contract Duration: 3–6 months
• Dress Code:
  Business Professional
• Start: ASAP

Reception & Office Administration:

• Greet visitors, employees, and vendors in a professional manner while maintaining visitor security procedures.
• Answer and direct incoming calls, deliver messages, and distribute incoming mail and correspondence.
• Process, sort, distribute, and coordinate incoming and outgoing mail, packages, overnight deliveries, and courier services.
• Maintain mailroom and shipping supply inventory and coordinate shipping requests with vendors and carriers.
• Assist employees with shipping, postage, package tracking, and mail-related inquiries.
• Perform general administrative duties including electronic filing, organizing, binding, reporting, and document management.
• Schedule and coordinate meetings, conference rooms, appointments, and determine special equipment or room accommodation needs.
• Maintain meeting room setup requests and ensure conference spaces are properly prepared and maintained.
• Manage team calendars and assist with locating and scheduling conference room space.

Facilities & Operations Support:

• Support day‑to‑day building and office operations activities.
• Coordinate office space planning initiatives including desk moves, restacks, and updating employee location maps.
• Coordinate furniture installations, office moves, display setups, and vendor service needs.
• Submit dock requests and coordinate vendor access with building management.
• Assist with parking and transportation administration, including onboarding new parkers, account setup, profile maintenance, and tracking garage/metro assignments.
• Order and coordinate office nameplates and maintain office records as needed.
• Support office supply procurement and inventory management.

Vendor & Financial Administration:

• Coordinate vendor setup and supplier compliance activities.
• Manage purchase orders, reconcile vendor invoices, and assist with payment processing.
• Track monthly Corporate Facilities expenses and P‑card activity.
• Assist with permit renewals, USPS services, and other operational renewals.

Employee Support & Events:

• Support onboarding activities and Office Services orientation for new hires.
• Process employee gym waivers and maintain associated documentation.
• Assist with employee events and office‑related activities.
• Coordinate employee life event purchases as requested.
• Support Fire Warden coordination and office safety initiatives.

Ticketing & Service Support:

• Monitor Office Services ticketing systems and assign requests appropriately.
• Track and manage facilities‑related service requests to ensure timely resolution.

Education:

• High School Diploma or GED required.
• Associate’s or Bachelor’s degree preferred.
• Administrative certifications (CAP or similar) preferred.

Experience:

• Minimum 3–5 years of corporate receptionist, office administration, facilities coordination, or related experience.

Skills:

• Exceptional customer service and interpersonal skills.
• Excellent verbal and written communication abilities.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to handle confidential information with discretion.
• Self‑motivated with strong attention to detail and time management skills.
• Intermediate to advanced proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with Adobe applications, Oracle systems, or related software preferred.
• Ability to quickly learn new systems and applications.