Executive Assistant

We are partnering with a privately held land and energy infrastructure company to hire an experienced Executive Assistant to provide high-level support to the CEO in both professional and personal capacities.

This is not a basic administrative role. The ideal candidate will serve as a true right hand to the CEO ? someone highly organized, proactive, resourceful, and capable of managing constantly shifting priorities with professionalism and discretion. The environment moves quickly, so we are looking for someone who takes ownership, anticipates needs before being asked, and ensures nothing falls through the cracks.

• Manage complex calendars, meetings, scheduling, and shifting priorities
• Coordinate business and personal travel arrangements and accommodations
• Screen emails and calls, prioritize communications, and draft responses when appropriate
• Prepare correspondence, reports, presentations, and internal communications
• Track projects, deadlines, and follow-up items to completion
• Organize meetings, prepare materials, and maintain detailed documentation and files
• Handle highly confidential business and personal matters with discretion
• Manage expense reporting, reimbursements, and financial documentation
• Assist with bill payments, wire transfers, ACH transactions, and banking coordination
• Support process improvements related to operational and expense management workflows

• Minimum 3+ years of recent Executive Assistant experience supporting a CEO, entrepreneur, high-net-worth individual, or senior executive REQUIRED
• Strong financial acumen and experience handling expense management, reimbursements, payments, wire transfers, ACH transactions, or banking coordination REQUIRED
• Must be highly organized, proactive, detail-oriented, and capable of managing multiple priorities independently
• Strong technology skills, including Microsoft Office Suite, AI tools, and calendar management platforms
• Comfortable working in a fast-paced environment with changing priorities and occasional after-hours responsiveness
• Proven ability to handle confidential and sensitive information professionally
• Strong communication skills and professional presence
• Bachelor?s degree preferred but not required

This is an excellent opportunity for a polished, high-level Executive Assistant looking for a long-term opportunity supporting a dynamic executive in a fast-moving environment.