Administrative Assistant, Archie W. Dunham College of Business

JOB TITLE:

Administrative Assistant, Archie W. Dunham College of Business

REPORTS TO:

Dean, Archie W. Dunham College of Business

JOB STATUS:
Exempt

POSITION SUMMARY:

The Administrative Assistant role serves in the Archie W. Dunham College of Business. The role focuses on providing comprehensive administrative support to the colleges administration, students, and faculty.

JOB RESPONSIBILITIES:

* Primary:
Administrative

Activities:

* Serve as the primary assistant for the college Dean

* Serve as the general office manager for the college, working independently within the scope of daily activities

* Handle incoming calls, e-mails, and visitors, providing a high level of customer service

* Independently manage student queries and concerns, deciding appropriate responses, providing guidance, and making referrals to appropriate campus resources

* Independently triage IT issues for faculty and staff by initiating help desk tickets, communicating with IT during the process, and managing to resolution

* Maintain the colleges faculty rosters

* Process and catalog academic forms and needs, independently deciding on signature levels and pathways

* Update the academic class schedule with direction from department chairs

* Monitor and order supplies and materials

* Coordinate internal and external meetings and events, including room bookings, setup, and catering arrangements

* Primary:
Budget

Activities:

* Manage the annual operating budget accounts

* Manage the restricted budget accounts

* Track and report incoming gifts

* Process and reconcile college credit card expenses

* Monitor expenditures and prepare requisitions

* Process invoices and manage departmental purchases

* Create and update spending projections

* Create and update gift management reports

* Support:
Data Collection, Analysis, and Reporting

Activities:

* Support ACBSP accreditation activities for the college

* Support:
Marketing and Branding

Activities:

* Support the marketing and branding activities for the college

* Support:
Residential Graduate Business Student Advising

* Support the advising activities for the residential graduate business students

* Standard In-Person Office Hours of 8:00am 5:00pm, Monday Friday

* Occasional evening or weekend hours for special events (e.g., annual awards dinner)

* Other duties as assigned by the Dean

QUALIFICATIONS:

* Bachelor's degree in business administration, analytics, communication, public relations, or a related field is required

* Preferred one year of experience in an administrative role, preferably in an academic setting

* Proficiency in MS Office, including Word, Excel, PowerPoint, SharePoint, and Outlook

* Excellent customer service skills and mindset

* Excellent organizational, time management, and multitasking abilities

* Strong communication skills, both written and verbal, with an emphasis on

clarity and professionalism

* Ability to quickly learn and use specific business software and hardware

* Ability to work in an office environment with occasional sitting, standing, walking, and lifting

* Work to further the Universitys mission

* Must be able to completely affirm, uphold, and live within the Preamble of Houston Christian University and the Ten Pillars Core Convictions

* Exhibit an active Christian faith with local church membership and involvement

ADDITIONAL INFORMATION:
Houston Christian University is committed to maintaining a teaching faculty and staff who share an active Christian faith. The