Office Administrator

Office Coordinator Position Summary

The Office Coordinator serves as the primary front office representative and is responsible for managing employee and guest logistics, administrative coordination, and day-to-day office operations. This role ensures a professional, welcoming, and well-supported workplace environment by overseeing receptionist duties, onsite meeting support, vendor coordination, and office supply management.

The Office Coordinator plays a critical role in delivering a positive employee and visitor experience while maintaining organized and efficient administrative processes.

Reports To:

Director of Human Resources

Location:

Houston, TX 77041

• Serve as the first point of contact for visitors, vendors, and employees
• Greet and direct guests in a professional and courteous manner
• Manage incoming calls and route appropriately
• Coordinate visitor check-in procedures, badges, and security protocols
• Maintain a welcoming and organized lobby and reception area
• Maintain visitor logs in accordance with company procedures

• Coordinate onsite meeting logistics including room scheduling, setup, catering, materials preparation, and post-meeting reset
• Support town halls, leadership meetings, training sessions, and company events
• Assist with onboarding logistics, including workspace readiness and first‑day coordination
• Maintain seating charts and support workplace initiatives
• Assist with employee engagement activities and internal office communications

• Manage incoming and outgoing mail, packages, and courier services
• Order and maintain office and breakroom supplies
• Coordinate with vendors for office services and ensure timely delivery
• Track invoices related to office supplies and services for processing
• Provide general administrative support to leadership and HR teams

• Serve as the primary contact for office-related vendors including catering, supplies, and equipment services
• Coordinate vendor schedules and ensure quality and timeliness of services
• Maintain organized vendor records and documentation

• High school diploma required; associate’s degree preferred
• 3+ years of experience in office coordination, receptionist, or administrative support roles
• Strong customer service orientation and professional presence
• Excellent organizational, multitasking, and communication skills
• Proficiency with Microsoft Office including Outlook, Word, Excel, and Teams
• Ability to manage multiple priorities with strong attention to detail
• Ability to handle confidential information with discretion

• Must be authorized to work in the U.S. without sponsorship
• Pre‑employment background check and drug screen required