Corporate Records Specialist

Records Management Specialist Essential Duties and Responsibilities Records Life Cycle Management

• Maintain records, classification schemes, and retention schedules to ensure consistent and effective categorization of records.
• Collaborate with relevant stakeholders to determine appropriate metadata and indexing standards for records to ensure easy retrieval and accessibility.
• Coordinate the secure destruction or transfer of records in compliance with legal, regulatory, and business requirements.
• Work with department coordinators in managing and requesting physical records.
• Records Management System Implementation and Maintenance.
• Configure and maintain records management software and databases, ensuring data integrity and security.
• Provide training and support to users on the effective use of records management systems.
• Compliance and Policy Enforcement.
• Maintain records management policies, procedures, and standards to ensure compliance.
• Conduct regular audits and assessments to identify areas of non-compliance and recommend corrective actions.
• Participate in training sessions to educate employees on records management best practices, policies, and procedures.
• Provide guidance and support to employees on records management-related inquiries and issues.

Education and/or Experience, Knowledge, Skills & Abilities:

• Bachelor's degree or equivalent work-related experience.
• 2-to-5-year experience in a records management or related role.
• Proficient in Microsoft Office Suite (e.g., Excel, Word, PowerPoint)
• Strong knowledge of records management principles, practices, and standards.
• Familiarity with records management systems and software.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
• Ability to lift 50 lbs.

Usually, normal office working conditions.

Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

Occasional overnight travel may be required.

Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.

Equal Opportunity Employer/Disability/Vet

DISCLAIMER:
The above statements, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.