Contract Administrator III

Job Overview

Airswift is looking for a Contract Administrator to work with a major midstream company in Houston, TX, for an initial 6‑month assignment. The Contract Administrator is responsible for ensuring that all contractor‑related contractual terms are processed in a timely and accurate manner and in accordance with company standards, guidelines and procedures.

• Creating, reviewing, processing, analyzing, and tracking contractor Engineering, Procurement, and Construction contracts, Pipeline Construction contracts, Facilities Construction contracts and PO Agreements; including providing initial agreement mark‑ups and/or comments on the acceptability of non‑standard language requested by the contracting parties.
• Reviewing construction contracts and PO agreements, identifying risk and legal issues, managing the contract review process by overseeing legal, insurance, safety, and drug & alcohol compliance approvals.
• Drafting contracts, amendments, and/or contractual correspondence and coordinating contracts, amendments, exhibits, and correspondence for specific types of agreements and ensuring all documentation is properly handled, routed, and filed; both hard copy and electronically.
• Ensuring agreements have been properly authorized and that all terms and conditions are accurately captured in company systems.
• Ensuring compliance with Sarbanes‑Oxley standards as applies to necessary documentation and tracking of contract preparation, processing, execution and reporting.
• Acting as contact for external customers to handle contract issues and questions, responding to requests from internal customers, and ensuring all appropriate actions are taken and/or communicated to the appropriate personnel in a timely manner.
• Interacting and partnering effectively with audit, tax, and accounting departments.
• Participating in special projects and completing ad‑hoc reporting as directed.
• Exercising initiative and knowledge of agreements and transaction impacts of specific language, clauses and requirements.

• Excellent written and verbal communication skills.
• Ability to communicate effectively with multiple levels of company and departmental personnel.
• Excellent analytical and problem‑solving skills.
• Strong organization skills, prioritize importance of contracts and attention to detail.
• Ability to work well in a team environment.
• Self‑motivated, ability to work independently with minimum supervision and handle multiple tasks simultaneously.
• Flexible with changing priorities.
• Effective interpersonal communication skills including the ability to interface effectively with internal and external levels of personnel.

• A bachelor’s degree in a related field or equivalent combination of education and experience in a business‑related field is preferred.
• At minimum, must have a High School diploma or GED required.
• Proficient with Microsoft Office Suite, with emphasis on Word and Excel, Workshare Compare, Adobe Acrobat, and Docu Sign is required.
• Explicit proficiency in Track Changes functionality of Word.
• More advanced function of Excel.
• Minimum of 5 years’ experience as a contract administrator or legal assistant creating, understanding, and editing written EPC or construction agreements, or other pertinent agreements is required.
• Experience proofreading, auditing, and correcting documents and ensuring accuracy of final documents is required.
• Understanding and knowledge of contract terms, administrative procedures, concepts, terminology and standards is required.
• Experience preparing and administering contracts in the oil and gas related industry is preferred.