Contract Coordinator

About

The Role

This position is responsible for managing the contract process from initial receipt through closing. The Contract Coordinator supports both contract administration and closing functions by ensuring accurate processing of contract packages, maintaining documentation, coordinating with internal departments and external partners, and facilitating a smooth and timely closing process.

What You'll Do

* Process and review Earnest Money Contract Packages with diligence and accuracy.

* Handle Earnest Money received through mail, wire transfers, and electronic payment methods.

* Maintain comprehensive and precise records of received documentation, performing timely data entry into company databases.

* Serve as an advanced user of internal platforms such as D365, Sales Hub, and Power BI.

* Upload and manage customer documentation in Virtual Contract Storage/MyAccount systems.

* Collaborate with Sales Professionals, Accounting, Title Companies, and other departments to resolve contract and closing-related issues.

* Prepare closing files, ensuring completeness of all necessary documentation.

* Dispatch title packages and closing instructions to Title Companies promptly.

* Verify that all required documents are uploaded and finalized prior to closing, utilizing tracking tools such as monthly closing spreadsheets.

* Review closing documents with Title Companies before closing procedures.

* Secure necessary signatures and notarize closing documents when applicable.