Associate, Document Controls

Job Description

The Associate, Document Controls will provide clerical support to all document management activities, ensuring accuracy, compliance, and accessibility throughout the project lifecycle, and interfacing with operations. This role will be responsible for managing and maintaining document control standards including carrying tasks related to inputting documents and tracking metrics on CWLNG document review cycle times. The role would be based on Site in Cameron, Louisiana and report to the Manager, Document Controls.

• Understand, follow, and apply document control procedures.
• Process construction document packages.
• Verify documentation against our document control system (Aconex).
• Checkout, issue, and track documentation updates for projects and special programs.
• Support the document revision process to ensure proper procedures are followed for drawings and documentation updates.
• Track action items for documents and drawings distributed to project teams.
• Assist project teams with electronic document filing, organization, and retrieval.
• Ensure document distributions follow established matrices.
• Maintain master documents, library documents, and associated hardcopy and digital files.
• Serve as a liaison with external parties when required.
• Utilize key software applications and internal resources effectively.
• Coordinate Foreign Printing (FP) and scanning of project drawings to ensure accurate and timely support for major capital projects.
• Perform additional duties as assigned.

Education, Certificates, and Licenses:

• High school diploma required; associates degree or higher-level education preferred.

Experience:

• 3+ years of experience in Document Control.
• Oil & Gas experience required.

Knowledge, Skills, and Abilities:

• Experience with Aconex a plus.
• Experience supporting field execution preferred.
• Takes initiative, proactive and problem-solving attitude, flexible, team player.
• Strong organization skills.
• Strong ability to multitask.
• Excellent verbal & written communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint).