Secretary to Director
Job in
Houston, Harris County, Texas, 77020, USA
Listed on 2026-06-04
Listing for:
Harris County Dept of Education
Full Time
position Listed on 2026-06-04
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Admin Assistant, Office Assistant
Job Description & How to Apply Below
Purpose:
Perform secretarial duties and auxiliary tasks for the division as required.
Qualifications:
Education/Certification:
* High school diploma or GED certified and post secondary course work
Special Knowledge/
Skills:
* Ability to type a minimum of 50 words per minute
* Proficient in the use of the English language
* Bilingual skills desired
* Proficient computer skills with knowledge of the following software applications:
* Microsoft Word
* Excel
* Microsoft Outlook
* Ability to communicate effectively (verbal and written)
* Strong organizational and data management skills
Experience:
* Four years of job related experience
Major
Responsibilities and Duties:
* Assist and provide administrative support to the Career Pathways Director in matters pertaining to the functioning of the Adult Education office and Career Pathways program
* Organize and process preparation of hiring of personnel, absence reports, filing systems and requisition of supplies for the division.
* Assist with preparation of grants, service agreements and contracts.
* Assist with managing conference and classroom space.
* Assist with scheduling meetings with partners and stakeholders.
* Assist in responding to workforce student requests for information and enrollment verifications.
* Communicate with training providers.
* Assist with audits and gathering of information in preparation for program audits.
* Answer and direct telephone calls to appropriate personnel.
* Greet visitors and assist them with their requests.
* Prepare purchase orders, payment authorizations for the division and P-Card facilitation.
* Managing travel requests and processing in-county and out of town travel reimbursements as assigned.
* Compose letters and memorandums as directed.
* Maintain all files, forms and records for the division.
* Assist with preparation and record keeping of division budgets.
* Assist with payroll and other division reports.
* Receive deliveries and keep inventory of supplies and materials.
* Prepare daily mail outs and dissemination of mail.
* Assist division administration with preparation of workshop materials.
* Provide assistance with proofing of division written communications.
* Prepare flyers, assist with outreach for workforce events and certificates.
* Maintain confidentiality of information.
* Perform other duties as assigned.
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×