Administrative Assistant

Description We are looking for an Administrative Assistant to support daily operations for a trade association in Houston, Texas. This Long-term Contract position is ideal for someone who enjoys creating order, managing multiple priorities, and serving as an organized first point of contact for visitors and callers. The role will provide broad administrative support, including scheduling, travel coordination, record maintenance, and event assistance.

Success in this position requires strong organization, attention to detail, and the ability to handle routine office needs with efficiency.

Responsibilities:

- Welcome guests and manage front desk activities while ensuring an organized and responsive experience for visitors and incoming calls.

- Coordinate complex schedules for two senior leaders, including arranging meetings, updating calendars, and helping prevent conflicts.

- Prepare, submit, and monitor expense documentation to support accurate reporting and timely reimbursement.

- Organize business travel plans, including itineraries, reservations, and related logistics for leadership or staff as needed.

- Maintain accurate records by entering and updating information in internal systems and office files.

- Monitor workplace supplies and replenish inventory to keep the office stocked and operating efficiently.

- Provide day-to-day administrative support such as document preparation, correspondence handling, and general office coordination.

- Assist with planning and setup for association events and participate in select functions that may occur outside standard business hours.

- Utilize office platforms such as Memberly, Mail Chimp, or Net Suite when needed; prior exposure is helpful but not mandatory. Requirements - Prior experience in administrative support, office coordination, reception, or a similar business support role.

- Ability to manage inbound calls, greet visitors professionally, and represent the organization effectively at the front desk.

- Strong organizational skills with the ability to handle scheduling, data entry, and multiple administrative tasks at once.

- Experience preparing expense reports, coordinating travel, or supporting executive calendars is highly valued.

- Proficiency with standard office software and comfort learning new platforms and administrative systems.

- High attention to detail and the ability to maintain accurate records and documentation.

- Flexibility to support occasional event-related responsibilities outside regular office hours. Talent Match®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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