Project Administrator

Job Title:

Project Administrator

Pay Rate: $25-30/hr

Job Description

This role focuses on providing dedicated project coordination and administrative support within an industrial or plant engineering environment. The Project Coordinator / Project Administrator uses Microsoft Office tools to help assistant project managers, project managers, and project directors manage project deliverables efficiently and ensure projects meet critical timelines. This position is ideal for an experienced professional who thrives in a structured office setting and enjoys working closely with multiple stakeholders to keep complex engineering and construction projects on track.

About The Company

Our client is an established engineering services firm supporting industrial and plant-based projects across the country. They provide engineering, project management, and technical support solutions to help clients improve efficiency, reliability, and overall performance. Known for a collaborative and structured work environment, the organization focuses on delivering high-quality results while supporting critical infrastructure in manufacturing and energy sectors.

Responsibilities

+ Support assistant project managers, project managers, and project directors in planning, organizing, and tracking project deliverables to ensure timely completion.

+ Coordinate day-to-day project activities within industrial or plant engineering environments, including refineries and other plant-based facilities.

+ Use Microsoft Excel to develop reports that track project performance, key data, and milestones so projects can meet critical timelines.

+ Prepare, format, and maintain project documentation using Microsoft Word, including reports, logs, and other project records.

+ Create and update presentations in Microsoft PowerPoint to support internal and external project meetings.

+ Perform data entry and maintain accurate records of project information, ensuring all documentation is current and properly organized.

+ Assist with document control by organizing, storing, and retrieving project documents and ensuring version control is maintained.

+ Support project managers with change order documentation, tracking, and communication as needed.

+ Coordinate and maintain communication with vendors, clients, and internal stakeholders to help move projects forward and resolve issues promptly.

+ Monitor project deliverables and deadlines, and follow up with stakeholders to ensure tasks are completed on schedule.

+ Provide general administrative support to the project team, including scheduling meetings, preparing meeting materials, and recording meeting notes.

+ Collaborate with engineering and construction teams to ensure project documentation and deliverables align with project requirements.

+ Assist in the preparation of project status updates and summary reports for leadership and stakeholders.

Essential Skills

+ High school diploma or equivalent education.

+ Minimum of 6 years of experience working as a project coordinator or project administrator in an industrial engineering or plant engineering environment.

+ Demonstrated experience supporting engineering or construction projects in plants, refineries, or similar industrial settings.

+ Strong proficiency with Microsoft Excel, including the ability to develop reports and track project performance data.

+ Proficiency with Microsoft PowerPoint for preparing and updating project presentations.

+ Proficiency with Microsoft Outlook for managing communications and scheduling.

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Experience with project coordination, including organizing tasks, tracking deliverables, and supporting project timelines.

+ Experience in administrative support, including data entry, document control, and maintaining organized project records.

+ Proven ability to manage and maintain professional relationships with vendors, clients, and internal stakeholders.

+ Ability to assist with change order processes and related project documentation.

+ Strong attention to detail and organizational skills to manage multiple tasks and deadlines.

+ Effective written and verbal communication skills for interacting with diverse project teams and stakeholders.

Additio…