Senior Administrative Assistant

Position:
Senior Administrative Assistant

Talent Area:
Administrative Support

Full/Part Time:
Full time

Location:

Houston, TX, US

Shift: 8am-5pm

Job

We’re searching for a Senior Administrative Assistant to support PM&R Chief and team— someone who works well in a fast-paced setting. In this position, you will provide direct administrative support for the PM&R Chief and team. You must be extremely organized with excellent communication skills to be successful in this role.

• Composes correspondence, memos, and reports, according to guidelines and in a timely manner
• Type, format, create, and proofread a variety of materials including handwritten, typewritten correspondence, presentations, memos, reports, agendas, and contracts, as instructed, and verifies the conformity of documents to Texas Children’s Hospital standards
• Assemble documents and presentations as needed, for external meetings
• Manages the leader’s calendar
• Telephone various internal and external personnel to arrange meetings
• Coordinate with other administrative staff to reserve conference rooms as needed
• Answer the telephone in a courteous manner, identifying department and offering assistance
• Take telephone messages including name of caller, date, time, return telephone number and legible message when applicable
• Retrieve messages immediately and take appropriate action upon return-to-work area.
• Interface with all employees in a professional, courteous manner to assure that requests are met amicably, and a congenial work atmosphere is maintained
• Maintain excellent relationships with departments throughout the hospital, assuring a good working atmosphere
• Handle incoming/outgoing mail
• Arrange travel

Participate in reception relief

• Required H.S. Diploma or equivalent
• Required 5 Years Secretarial Experience
• Experience working in a healthcare environment preferred

Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.