Administrative Assistant IV - Services - Parole Division - Houston VI District Parole Off

Job Information

Title:

Administrative Assistant IV – Staff Services – Parole Division – Houston VI District Parole Office

Classification:
Regular Full‑time Non‑exempt Office and Administrative Support

Location:

United States – Texas – Houston
Salary: $3,512.27 (RET 2.5% Less). Pay Basis:
Monthly

Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; preparing and editing reports and documents; and supervising the work of others. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

• Prepares, edits, reviews, and coordinates the preparation of correspondence, reports, records, and other documents and ensures compliance with agency rules, regulations, policies, and procedures; prepares and distributes information to staff; and compiles and edits data for databases and prepares reports.
• Coordinates work with other departments of the agency, other agencies, organizations, officials, and the public; prepares, interprets, and disseminates information concerning agency programs and procedures; and responds to inquiries regarding technical program and administrative regulations, policies, and procedures.
• Maintains and monitors parole operations offender correspondence, records, and files to include document tracking processes; verifies tracking information and coding; assists in researching technical issues; and recommends procedural improvements.
• Assists in answering and routing phone calls; assists in opening, sorting, and distributing mail; develops and maintains filing, record‑keeping, and records‑management systems; and maintains inventory and records of materials, supplies, and fixed assets.
• Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.
• Trains and supervises the work of others.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

• Education:
  
  Graduation from an accredited senior high school or equivalent, or GED.
• Experience:
  
  Two years full‑time, wage‑earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours of approved college education may be substituted for each six months of experience.
• Preferred:
  Experience in supervision of employees; experience in the use of Microsoft Office Suite or equivalent.
• Additional Requirements:
  
  Must obtain certification in Texas Law Enforcement Telecommunications System (TLETS) policy and procedures within six months of employment and maintain TLETS access eligibility.
• Knowledge:
  Office principles and practices; business terminology, spelling, punctuation, and grammar; agency and departmental organizational structure, policies, procedures, rules, and regulations.
• Skill:
  Ability to communicate ideas and instructions clearly and concisely; coordinate with others; interpret and apply rules, regulations, policies, and procedures; problem‑solving techniques; use of computers and related equipment; use of Microsoft Office Suite; prepare and maintain complex records; prepare technical reports; implement new systems and procedures; train and supervise others; type 45 words per minute (with no more than 10 errors) – preferred.

• Physical:
  Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
• Conditions:
  
  Working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, protracted or irregular hours, traveling by car, van, bus, and airplane.
• Equipment:
  Computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services.