Administrative Assistant

About Us

We are one of Houston’s largest single-source providers of premier construction, tenant build-outs, HVAC systems, and mechanical services. As a construction engineering firm proficient in industrial design and construction, our services are enhanced by extensive mechanical engineering capabilities, as well as HVAC, commercial plumbing, and process piping expertise.

The Administrative Assistant will provide support through clerical, administrative, and coordination duties essential to daily operations. This role involves providing support to office personnel and field employees through a variety of tasks related to organization, file maintenance, and communication. The ideal candidate must be reliable, punctual, organized, and have demonstrated the ability to juggle multiple priorities in a busy office setting.

Essential duties and responsibilities include, but are not limited to, performing the following regularly or as a backup:

• Answer multi-line telephone system
• Greet visitors or callers and handle their inquiries and/or direct them to the appropriate persons according to their needs
• Operate office equipment, such as fax machines, copiers, scanners, etc. and arrange for repairs when equipment malfunctions
• Perform additional assignments as required by the company or as directed by management

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED required
• Minimum 1 years’ experience preferred
• Excellent organizational and multi-tasking skills
• Construction administration experience a plus
• Proficiency in Word, Excel, and Windows platforms
• Knowledge of COINS is preferred but not required

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must prioritize and organize work in a fast paced multi-task environment.
• Must monitor and analyze data and solve problems on a tactical and strategic level.
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
• Must demonstrate commitment to company values.
• Must demonstrate an ability to work well with others

The physical demands described below are representative of those associated with working in a typical office environment and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

The physical demands described below are representative of those associated with working in a typical office environment and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

As a leading…