Secretary, Principal-Elementary

Secretary, Principal-Elementary  School Year)

Starting Date: July 1, 2026

Salary: Min: $34,804;
Mid: $40,969 (Based on  Pay Scale)

Job Title: Secretary-Principal-d Elementary School  School Year)

Reports To: Campus Principal

Wage/Hour Status: Nonexempt

Pay Grade: Para 6

Position Type: Full-Time

The Principal Secretary will ensure efficient operation of the school administrative office and provide clerical services for the school’s administrative staff.

• High school graduate or GED from an accredited institution
• Pass the Financial Services Bookkeeper/Secretary Test

• Three or more years of job related experience

• Effective communication and interpersonal skills
• Strong organizational and people skills
• Proficiency in using computer and software to develop spreadsheets
• Effective file maintenance skills
• Knowledge of basic bookkeeping and accounting principles
• Ability to reconcile bank statements
• Ability to problem solve
• Proficiency and accuracy in data entry processing
• Multi-tasking skills
• Must be able to pass a skills, efficiency test

• Prepare documents (correspondence, forms, reports, etc.) to communicate information to school and district personnel, parents, students and community.
• Maintain physical and computerized files.
• Answer incoming calls, take reliable messages, and route to appropriate staff in a timely manner.
• Maintain a schedule of appointments for the Principal.
• Input, balance and submit campus payroll.
• Maintain daily staff attendance records and substitute records.
• Research discrepancies of financial information (purchase orders, invoices, etc.) to ensure accuracy.
• Process purchase orders and warehouse orders.
• Maintain purchase orders to ensure prompt payment.
• Manage, reconcile, and monitor campus budget, grant funds, and activity funds.
• Maintain school calendar of events.
• Assist students, teachers and parents as needed.
• Maintain confidentiality of information.
• Prepare and maintain records required by Federal, state or local laws/regulations.
• Assist with coordination and participation in staff development, faculty meetings, and campus activities as assigned.
• Perform all other duties as assigned.

The usual and customary methods of performing this job require the following: prolonged periods of sitting, moderate standing, stooping, bending, reaching and repetitive hand motions; prolonged use of computer; ability to maintain emotional control under stress; may require some lifting no more than 10 lbs; overtime is required as necessary.