Receptionist, Administrative Assistant

Entech Civil Engineers, Inc. (Entech) is looking for a Receptionist/Administrative Assistant I who will performs tasks to support daily office operations. This position will be filled by a reliable, organized and welcoming team player. The Receptionist/Administrative Assistant will serve as the first point of contact for our office and will manage daily front-desk operations, must have exceptional communication skills, and will provide critical administrative support to ensure a seamless and productive environment for staff and visitors.

• Punctuality is a requirement for this position, office hours will be 8:00 a.m. to 5:00 p.m.
• Professionalism
• Organizational Skills
• Effective Communication Skills
• 1-3 years of proven experience as a receptionist; front desk representative, or in a general administrative support role.

• Greet clients and guests professionally, ensuring they are directed to the correct staff member.
• Answer, screen, and route incoming calls on a multi-line phone system, taking accurate messages and responding to general inquiries.
• Receive and process requests for needed office repairs.
• Provide Administrative Assistance to staff as needed.
• Maintain office directories.
• Maintain schedule for conference rooms, coordinate calendars, schedule meetings, order meals as required and assist in preparing conference rooms for guests.
• Make travel arrangements.
• Certificates of Insurance - maintain copies of current Insurance Certificates for all active projects.
• Monitor and restock office supplies coffee bar areas, boardroom and toner for printers. Maintain printing areas and conference rooms.
• File invoices and documents.
• Issue badges and monitor In/Out logs.
• Manage, sort, and distribute incoming/outgoing mail, packages, and courier deliveries. Maintain postage meter.