Office Administrator

Block Companies is a full-service General Contractor and co-developer, experienced across an extensive range of multifamily projects. Our chief focus is the development and construction of affordable housing in the markets we serve, which include Alabama, Florida, Oklahoma, Louisiana, Texas, Georgia, Tennessee, Mississippi, South Carolina, and North Carolina. Building long lasting relationships with our employees and clients is a cornerstone of our business.

The Office Administrator provides administrative, organizational, reporting, and coordination support to the Houston office, the Director of Human Resources, and the Partner, Operations and Strategy. This role helps keep calendars, meetings, reports, presentations, project information, training records, safety certificates, office systems, and follow-up items organized and moving forward.

The ideal candidate is highly organized, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced environment. This role requires strong Excel, PowerPoint, Outlook, calendar management, and general Microsoft Office skills, along with the ability to communicate professionally with employees, leadership, vendors, project teams, and external partners.

• Provide administrative support to the Director of Human Resources and Partner, Operations and Strategy.
• Assist with scheduling, calendar coordination, meeting preparation, and follow-up items.
• Track deadlines, open items, requested information, and assigned follow-up to ensure items are completed timely.
• Maintain organized electronic files and office records.
• Assist with general office coordination, supplies, vendor communication, office events, and employee support needs.
• Help track computer inventory, equipment assignments, returns, and replacement needs.
• Assist with telephone system updates, routing needs, and user changes.
• Monitor website-routed calls and direct them to the appropriate team member for follow-up.
• Communicate professionally with employees, leadership, vendors, project teams, and external contacts.

• Manage calendar and scheduling support for the Partner, Operations and Strategy.
• Coordinate meetings, calls, lunches, trainings, office events, and internal activities as needed.
• Prepare agendas, meeting materials, presentations, and follow-up documents.
• Track action items from meetings and follow up with the appropriate team members.
• Help ensure leadership is prepared for upcoming meetings, deadlines, and commitments.

• Generate basic reports from Procore to support Operations meetings, project tracking, leadership updates, and follow-up items.
• Prepare Excel trackers, summaries, and reports using information from Procore and other internal systems.
• Assist with Operations meeting preparation, presentations, reporting, and follow-up.
• Help organize agendas, meeting notes, action items, and project-related information.
• Coordinate with project teams as needed to gather information and update reports or presentations.

• Assist with external training coordination for Operations, including scheduling, registration, attendance tracking, and recordkeeping.
• Coordinate with training providers, Operations leadership, HR, and employees to support timely completion of required training.
• Maintain and track employee safety certificates, training records, expiration dates, and renewal needs.
• Follow up with employees and supervisors on missing, expired, or upcoming safety certificate renewals.
• Maintain organized training and safety certificate records in the appropriate company systems or files.

• Assist with updates to company marketing materials, presentations, project information, employee bios, and internal communication materials.
• Coordinate with the company’s media vendor to help update project photos and maintain current project imagery.
• Gather updated project information, photos, and content from project teams as needed.
• Prepare and format PowerPoint presentations for leadership meetings, trainings, company updates, and external-facing materials.
• Review materials for formatting, consistency, spelling, and completeness before distribution.

• Maintain legal matter trackers for the Partners, including deadlines, open items, requested documents, and follow-up needs.
• Coordinate with internal team members and outside contacts as needed to gather information or provide requested documentation.
• Maintain organized legal files and related records.
• Maintain confidentiality and discretion when handling legal, business, employee, or sensitive company information.

• Assist the Director of Human Resources with administrative tasks related to onboarding, employee communications, training coordination, employee records, and HR projects.
• Help prepare HR-related documents,…