Litigation Legal Secretary

Job Overview

Blank Rome’s Houston office is in need of a Professional Assistant to support the attorneys in the Litigation Practice Group in delivering the highest level of service to internal and external clients alike. As a contributing team member, the Professional Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality.

The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.

This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Houston office to be onsite 4 days per week. In this role, you will report to the Office Administrator.

• Create, edit, format and proofread documents.
• Prepare legal documents for e-Filing and filing via PACER.
• Communicate to and on behalf of the attorneys using firm technology.
• Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.
• Review proformas and edit bills according to client billing arrangement.
• Enter, track, and coordinate new client/matter information.
• Edit and coordinate client pitches with Marketing Department.
• Maintain Inter Action and/or Extranet data.
• Maintain electronic and paper files in accordance with firm guidelines.
• Maintain and monitor attorney calendars.
• Coordinate and/or book travel arrangements.
• Prepare, track, and maintain attorney expenses in Chrome River.
• Organize and coordinate conference calls and client meetings.
• Perform other responsibilities as assigned.
• Work additional hours as needed to fulfill job requirements.

• 5+ years of legal secretarial or assistant experience.
• Associates degree preferred;
  Notary Public is a plus.
• Experience in a legal environment or professional services preferred.
• Ability to draft correspondence.
• Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually).
• Meticulous attention to detail and accuracy.
• Ability to manage multiple tasks with effective organizational skills.
• Proven problem solving, critical thinking, and decision-making skills.
• Ability to receive detailed information through oral and written communication.
• Ability to read, create, proofread and transcribe documents.
• Ability to exchange information and receive instructions via phone and email.
• Ability to work in a high-pressure deadline driven environment.
• Ability to maintain confidentiality.
• Ability to prioritize and handle multiple projects, with a willingness to accept ownership of projects and be successful in driving those projects and daily tasks to a successful conclusion.
• Ability to identify, analyze, and troubleshoot issues.
• Ability to develop creative solutions, work in a fast-paced, team-oriented environment, and collaborate with professionals at all levels preferred.
• Unquestioned integrity and professionalism.
• Proficient in Microsoft Suite (Word, Excel, Outlook, Teams), Chrome River, Inter Action, and Carpe Diem.
• Proficient in web-based conference call/web-sharing applications.

Blank Rome is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sexual orientation, gender, gender identity or expression, national origin, citizenship status, age, disability, genetic information, or any other status protected by law.