Project Coordinator

About this position

At Veridian Service Partners, we believe in putting people first—our team, our customers, and our communities. Backed by private equity and focused on growth through both organic expansion and acquisitions, we are building the most admired and profitable home services company in America’s top 50 markets.

Veridian is more than just a name; it represents growth, integrity, and opportunity. We’re expanding across the outdoor services space with a commitment to quality, professionalism, and a culture rooted in respect and teamwork. Join us as we continue to grow, innovate, and make a lasting impact—one backyard at a time.

• Competitive pay (based on experience)
• On-the-job training
• Company Expansion and growth opportunities
• Team-oriented work environment
• Consistent work year-round
• Great benefits + PTO package

The Project Coordinator is the office-based connector between sales and production, owning the critical handoff that takes a contract from sold to scheduled to produced. This role exists to make sure nothing falls through the cracks — permits, measurements, materials, customer paperwork, and approvals are all tracked and completed on time so that Project Managers can stay focused on running their jobs in the field.

Beyond project flow, the Project Coordinator is the heartbeat of the office, taking on general administrative duties, supporting customer service, and championing a workplace culture where every team member is proud to come to work each day. The ideal candidate is highly organized, proactive, warm, and thrives on bringing order to a fast-moving home improvement environment.

• Own the contract-to-production handoff: review every newly sold contract for completeness, accuracy, signatures, deposits, and required documentation before releasing to production.
• Track every job through every stage of the pipeline (sold, measure, permit, order, schedule, install, complete) and proactively flag any project at risk of falling behind.
• Schedule final measures, technical inspections, and pre-production walk-throughs; coordinate calendars between customers, sales reps, measure techs, and project managers.
• Submit and track building permits, HOA approvals, and any required municipal documentation; follow up with jurisdictions until approvals are secured.
• Place and track material orders with vendors and manufacturers; monitor lead times, confirm delivery dates, and resolve shortages or back‑orders before they impact installs.
• Serve as a primary point of contact for customers between contract signing and install start; provide proactive status updates, set clear expectations, and answer questions promptly.
• Collect and process customer change orders, color/style selections, and financing or payment updates; ensure all changes are documented and communicated to the right teams.
• Free up Project Manager capacity by handling all administrative aspects of project setup so PMs can focus their time on field execution and crew management.
• Maintain accurate, up-to‑date project files in the CRM/project management system; ensure every job has complete documentation, photos, signed contracts, and notes.
• Champion office culture by creating a warm, welcoming environment that reflects a great place to work; lead small touches like birthday recognition, team lunches, holiday celebrations, and appreciation moments.
• Maintain a clean, organized, and inviting office space, including common areas, conference rooms, and the front entry; keep the office stocked, tidy, and presentable for customers and team members alike.
• Handle daily mail and shipping: open and distribute incoming mail, process outgoing mail and packages, manage courier services, and route checks and important documents to the right people.
• Place and manage office supply orders, breakroom stock, kitchen items, and general operational orders; track spend and stay within budget.
• Schedule internal and external meetings, manage shared calendars, send invites and reminders, prepare meeting rooms, and organize agendas as requested.
• Greet walk-in customers and visitors, answer the main phone line, route calls appropriately,…