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Office Manager/HR Coordinator
Job in
Houston, Harris County, Texas, 77092, USA
Listed on 2026-06-18
Listing for:
Clayton Services
Full Time
position Listed on 2026-06-18
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Administrative Management, Office Manager
Job Description & How to Apply Below
Clayton Services is searching for an Office Manager & HR Coordinator to join a growing professional services organization in Houston. The Office Manager & HR Coordinator will be responsible for overseeing daily office operations, supporting accounting and administrative functions, coordinating HR-related activities, and ensuring the smooth operation of a fast-paced office environment.
Job Type: Direct Hire
Pay Rate: $65,000 - $80,000
Benefits: Medical insurance, PTO, paid holidays, professional work environment, career growth opportunities, and additional company-sponsored benefits.
Office Manager / HR Coordinator Responsibilities:
- Oversee day-to-day office operations and administrative functions
- Manage accounts payable processing, invoice generation, billing support, and financial record maintenance
- Assist with payroll administration and compliance-related activities
- Coordinate office vendors, supplies, facility needs, and service providers
- Manage calendars, schedule meetings, and coordinate appointments for leadership team members
- Serve as the primary point of contact for office-related inquiries from employees, clients, and vendors
- Draft, edit, proofread, and distribute professional business correspondence and client-facing documents
- Maintain document templates, forms, and standardized company communications
- Organize and maintain electronic and physical filing systems
- Support onboarding activities and employee administration processes
- Supervise and provide direction to administrative support staff
- Assist with employee relations, policy administration, and HR-related initiatives
- Partner with leadership on process improvement projects and operational efficiencies
- Coordinate with external IT providers and assist with basic technology troubleshooting
- Support special projects and other administrative duties as assigned
Skills and Abilities
:
- Strong office management, administrative, and organizational skills
- Experience supporting accounting functions, including accounts payable, invoicing, and payroll coordination
- Advanced Microsoft Office skills, including Word, Excel, Outlook, and Power Point
- Strong proficiency with Quick Books or similar accounting software
- Exceptional written and verbal communication skills
- Ability to prepare polished professional correspondence and business documents
- Strong attention to detail and accuracy
- Ability to manage multiple priorities in a deadline-driven environment
- Demonstrated leadership and supervisory abilities
- Strong interpersonal and relationship-building skills
- Ability to maintain confidentiality and exercise discretion with sensitive information
- General technical aptitude and ability to coordinate technology-related issues
- Self-motivated with strong problem-solving and critical-thinking skills
- Minimum of 3 years of office management, administrative management, or operations experience
- Previous experience within a CPA firm, law firm, consulting firm, or other professional services environment strongly preferred
- Experience with accounts payable, invoicing, payroll coordination, and financial administration required
- Prior supervisory or team leadership experience preferred
- Associate's or Bachelor's degree in Business Administration, Accounting, Human Resources, or related field preferred
- Experience supporting HR, employee onboarding, or office operations initiatives preferred
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